Monthly Archives

August 2017

Help Your Employees Stop Wasting Time

By | Timesheet System | No Comments

Employers are constantly trying to find ways to make their employees more productive, more efficient, and waste less time. Almost ninety percent of people in a Salary.com survey admitted that they waste time at work, and this was a huge increase over the self-reporting from the previous year! While the majority (sixty percent) wasted a half to a full hour, about 4 percent revealed that they waste 4-5 HOURS a day! For an 8 hour workday, that is more than half the time you are on the job! Where is all of this time going? In the 2014 survey, the breakdown for what people thought the biggest time bandits was as follows:

  • Browsing the internet: 26%
  • Too many meetings: 24%
  • Annoying coworkers: 24%
  • Returning emails: 12%
  • Dealing with annoying bosses: 7%
  • Social media: 4%
  • Personal phone calls: 2%

Along with this breakdown, it was found that single men in their twenties and thirties without higher education were the biggest time wasters. While the incidence of time-wasting seemed to decline with age, it only went from 91% of people 18-25 to 78% of people sixty and older. Finance and banking saw the most time wasting out of any industry, and arts, media, the entertainment business, construction, engineering, and design were not far behind. Everyone is aware that they are wasting time at work, so what can be done about it?

Why Do People Waste Time at Work?

To get to the bottom of how to stop time wasting at work, you have to first understand why people are engaging in time-wasting activities. While a lack of work rings in as the most popular reason that people are wasting time (and these are self-reported statistics of full-time workers), being easily distracted, unsatisfied, having no incentives, being bothered by boss or coworkers, being sleep-deprived or stressed, too low of wages, or too little time off were also all reasons given. While some time wasting is considered by employees to be necessary for productivity, what can be done about time wasting that is costing the employer money every single workday?

Stop Time Wasting

While you cannot control your employees’ every move, you can create a culture that values working hard and not time wasting. Here are some ideas for stopping the time leak at your company.

Engagement

Your employees need to be engaged in meaningful work to stay focused. If someone is often bored or finishes their work early, find more challenging tasks for them to do. Provide your employees with the bigger picture, and how their daily work fits into the larger company goal. Engaging your employees will keep them interested in the work at hand, and less likely to be distracted.

Don’t Block Websites

In the age of smartphones, blocking websites like Facebook on work computers is not going to do much, except maybe cause your employees to become disgruntled. Blocking sites is a sure way to discourage employees from being attracted to work for you, and seems old-fashioned. Having employees turn to their personal devices might cause them to become even more distracted. Instead of using harsh, restrictive measures, you want to create a culture that values time and productivity. Easier said than done, right?

Be a Good Example

If you are the boss of numerous employees, and you are always browsing social media or playing basketball outside, your employees will follow suit. Don’t expect more of your employees than you are willing to put forth yourself. Not only will a good leader be a great example of productivity, they will lead their company with specific goals and expectations. If your team has nothing to work towards, they are less likely to make a final push at the end of the day, the week, or the month. Set realistic and specific goals and remind your employees of them frequently; they will be more likely to try and reach for those milestones. If you set no expectations, you can’t blame your employees for setting their own—including wasting time.

Hire and Train Employees Properly

Eliminating time wasting starts the moment an employee is hired, and what is communicated to them at this time is crucial. First, having a clear vision of what you want your business to become will help you hire the right people for the job, both in skill and ability to fit in with the company culture. Looking for people who are extremely motivated and hardworking could prove to be more important than someone who is qualified but lazy. In addition, hiring hardworking employees creates a culture where people strive to do better and outperform previous records and achievements.

Measure Performance

How will you know if your employees are wasting time if you have no way to measure their performance? This goes along with having clear goals; you need to have a way to let your employees know if they are performing well. If your employees know that they are being held to finish a certain amount of work they will be more likely to make it a priority and stop wasting time. If you have no way to judge whether or not your employees are working, they will know that and continue to do what they want.

Keep the Meetings to a Minimum

Only having meetings when you absolutely need to shows your employees that you value their time as well, and that you know they have important work to get done. If you fill their days with meetings that could have been an email, they will see that time wasting is the way of your company. They also may become annoyed or discouraged if their time is taken up with endless meetings. Keep the meetings to a minimum and your employees will respond with better productivity.

Provide Motivation

If there is no incentive for your employees to stop wasting time, they will continue to work at the same pace they always do. Money talks, and if you want your employees to step up their productivity, paying them more for doing so will be extremely motivating. Paying your employees commission on their work can incentivize them to work harder to receive a bigger paycheck.

Use Time Tracking Software

A great way to help your employees manage their time more efficiently and stop time wasting is to utilize a timesheet system that allows them to easily track their time. Once they see just how much of their time is actually spent working, it might be provocation enough to get more done in the workday. Timeco has online time clock software that can help, and is an easy way for your employees to track their time. Your employees can track time spent on different tasks, and can get a clear picture of exactly where their time is going. Utilizing time tracking software is a great way to eliminate time wasting in your company!

So if you are suspecting that your employees are spending more time checking their Facebook feeds than actually getting anything done, you need to take steps to create a culture that is productive. Getting to the root of why your employees are wasting time helps, and giving them reasons to work hard through bonuses and incentives also is motivating. You know your employees are prone to wasting time, so take proactive steps to help them be more focused and get more done!

Time Saving Tips For Small Businesses

By | Timesheet System | No Comments

If you have a small business, you know the challenges of fitting everything you need to do into the day, the week, or the month. It can seem like there is never enough time, and finding the most efficient way to operate is crucial to getting ahead. While running a small business means being dedicated, hard-working, and innovative, it doesn’t have to mean never having enough time. There are many changes you can make to take back lost time and streamline your business processes. Read on to learn more about how you can find ways to be more efficient, save time, and grow your business!

Have Email Hours

You have office hours, set appointments, and wouldn’t drop your kids off at school 2 hours early. So why do you let your email interrupt any and every task you are doing? Email can have hours as well, and if you set a time to read and answer emails you won’t be constantly distracted all day long. Continually answering emails and responding to inquiries (that often get sorted out by themselves) wastes your time and makes you less focused and productive. Unsubscribe from anything that is not completely essential—you don’t need to be reading about discount Alaskan cruises while you are trying to work. Email is a great tool, but it can also become a huge distraction. And, when you are looking at emails all day long, it can actually make it easy to forget to answer one because you are always going to “get to it later.” Deal with emails just once; respond to questions, forward information, file necessary emails, and delete things you don’t need to see again. Email, like physical paper, can accumulate and cause clutter in your inbox and your mental space. Set email hours and you will be more focused, both in replies and other work, and you won’t be constantly sidetracked during your busy work day.

Make a List

Lists might seem outdated, but they continue to prove their worth when it comes to staying organized, getting tasks done, and staying motivated. Lists don’t have to be in paper form, and there are many cloud-based solutions available today that can help you prioritize and get things done. With all of the list-making apps available, you can easily bring your tasks with you, wherever you go, and always stay on top of your work. A to-do list helps you prioritize, and lets you easily see where tasks could be combined and time can be saved. Lists allow you to see what work is continually carrying over, and what tasks are being neglected. Another key objective in having a list is to tackle the most important work first, and not get sidetracked with easier, but less needed, tasks. Start the most important work in the morning, when you are rested and energized—you’ll be set up for a more productive day.

Don’t Micromanage

If you are running a business, it is natural to want to have your hands in every single procedure, but as you grow this will become unsustainable. If you refuse to relinquish control over tasks, you will eventually become stretched too thin and won’t perform well in any area. Hire quality employees from the start, and train them well, so that they can work independently. Invest in your employees, make your work culture a priority, and you will see returns on your bottom line. Give your employees the motivation they need to take ownership of their work, and do that work well. This can include allowing employees to brainstorm ideas that you really put into action, giving employees’ autonomy to hire their own teams, and reducing the amount of employees that work on a specific project. When you can trust your workers to accomplish tasks you once did yourself, it opens up more time for you to tackle other projects. If you are spending your time looking over your employees’ shoulders, fixing their mistakes, or reviewing every completed project, you are wasting your time. Hire better employees that don’t require micromanaging, and you will reap the rewards.

Have Goals

Do you want to be efficient, productive, and continue to perform better each month? Have tangible goals that your employees can work towards, and they will structure their days to waste less time, and get more done. When there is no clear end to a task, it is easy to continually push it off to another day. Even ongoing tasks should have hard deadlines to make sure that work is continually getting done. Do you want to ensure that your employees are getting enough done during the day? Set goals for them that can be tracked, reported, and celebrated when they are achieved. Time can easily slip away during the workday, but tangible goals can focus your employees to finish more than they would without a deadline.

Take Credit Cards

If you are not taking credit card payments, and yes, there are still a lot of businesses that don’t, you are missing out on a way to streamline, save time, and grow. When your business is very small, it is easy to think you don’t need to bother with credit cards, but virtually every business can benefit from accepting payment this way. Your customers will be happier with the convenience of using their credit cards, you will have funds more readily available (compared to ACH or a check), and your business is protected in the event of a payment dispute. Even businesses that are mobile can take advantage of payment methods that can process through a phone or a tablet. The convenience of credit cards makes it easy for customers to pay you, and every sale is important when growing your small business.

Use Time Tracking Software

Are you still manually reconciling payroll at the end of the month, or are your employees still using (gasp) paper punch cards? If so, precious time is being wasted that could be better used in other areas to grow your business. Time tracking software that can be accessed from anywhere online, allows even remote workers to track their hours. Don’t spend the end of the month trying to reconcile your timesheets, get employees to log hours, or remember what hours were worked. Using an automated, online timesheet system will streamline your attendance and payroll, and make your business successful. Timeco offers exceptional timekeeping solutions for your business, and our software allows you to do lunch calculations, shift differentials, rounding, pay approvals, leave requests, and more! Stop wasting time at your business, and use our tips to be more productive, efficient, and profitable! Timeco is ready to help—get a free demo today!

How Time Tracking Benefits Employees

By | Online Employee Time Clock | No Comments

We’ve talked about how time tracking can benefit an employer, but what about employees? It turns out that time tracking is great for employees too, even if they don’t realize it. Hearing that your boss is going to start tracking your hours can feel restrictive, invasive, and overwhelmingly negative, but in reality it is extremely beneficial for employers and employees alike. Read on to find out why time tracking is so great for employees!

Easy

Even if your employees feel that a new system will be too complicated, the truth is that utilizing time tracking software makes keeping track of your hours easier. Whether you are used to using paper time cards, or you have to manually enter your hours into a computer system, utilizing a time clock that can automatically log your hours, from anywhere, is extremely easy. Once your employees see how easy it is, they will never want to go back to the outdated system you had before.

Accurate

Have you ever wondered if you are remembering all of the hours you worked over the last two weeks? Do you find yourself forgetting to clock in every day and realizing that those minutes add up to lost wages? The most important part of a job for most employees is their paycheck, and they want that paycheck to be extremely accurate. Tracking every minute worked is easy with time clock software, and ensures that employees get paid for the work they have done. If you are an employee who wants to know that their paycheck is accurate, time tracking software is the way to go. Gone are the days of duplicate entries, illegible handwriting, or wondering if you wrote down the right hours. An accurate time tracking system makes payroll accurate as well. Employees will appreciate a workplace that takes time tracking seriously, and uses a system that is accurate and results in a correct paycheck.

Fair

Employees want to be treated fairly, and nothing is more frustrating than feeling like your coworkers are not working as much as you are while still getting paid the same wages. Watching coworkers take long lunches, come in late, and leave early can leave people feeling like the system is not fair. This can result in decreased company morale, and a sense that the organization and oversight of the company is lacking. Utilizing a time tracking system that records times in an out of work allows employers to see exactly who is working when, and to compensate them for those hours. Biometric time clocking solutions eliminate buddy punching, where one employee has another worker clock in and out for them. Seeing deceptive employee actions like buddy punching can really discourage those employees that are trying their hardest, and time tracking software allows all hours to become completely transparent. If you want your employees to feel that their workplace is fair, utilize an accurate time tracking solution to know exactly what hours are being worked.

Flexible

Along with fairness, employees can feel that traditional time tracking doesn’t offer the flexibility to match their job descriptions. If you travel for work, or take on projects that vary in their difficulty, you might feel that just clocking your hours does not accurately represent your efforts. Or it might be difficult for you to track your hours if you are always on the go and you envy your coworkers that are in a physical office. Time clock software allows for mobile access, and on-the-go time tracking! If you are a remote employee or a travelling salesman, you can feel your hours are not valued because they are never fully tracked. Using time clock software can give your employer a complete picture of all of your efforts. If you are paid at different rates for different jobs, it is easy to designate the rate using time tracking software. Employees appreciate the flexibility that an online time tracking solution provides both in the office and on the road.

Provides Accountability

Employers need access to their employee’s hours for payroll and job performance assessment, but employees also want accurate, up-to-date time tracking. Using an online time tracking system allows both employers and employees to access their hours anytime. This is great for productivity assessments by both workers and management, and allows employees to feel in control of their hours and their paycheck. If there is any question of the hours worked, an employee can feel empowered to have easy to use tools and resources available to figure out any discrepancies.

Increased Job Satisfaction

Every job can require a little extra work from time to time, and many employees are happy to put in hours that are recognized. Time tracking allows employers to reward those employees that really go above and beyond with their hours and efforts, and this can make employees feel appreciated and valued. This recognition can be good company-wide, and can lead to increased job satisfaction. Time tracking allows employers to see when many employees are working overtime, and can adjust the workload and expectation as necessary. Only with accurate time keeping can employers spot the trends that could indicate that a change in the work expectation needs to take place, and if the workload is kept in check it results in happier employees. Every employee wants to work somewhere they feel valued, recognized, and that their hard work is appreciated.

So don’t think that time tracking is just a benefit for employers! Employees benefit in so many ways from accurate, easy-to-use time tracking solutions, and will experience greater job satisfaction as a result. If you are looking for an online employee time clock that can increase accuracy, fairness, accountability, and is still flexible—Timeco is for you! Request a free demo today!