Monthly Archives

September 2017

How to Get the Most Out Of Time Tracking (Employee Edition)

By | Time Attendance Software | No Comments

Are you newly employed and wondering what is up with your employer’s timekeeping software? Was your last job one that tracked hours with a pen and paper, or an outdated paper punch system? If you are new to timekeeping software you may not feel comfortable at first, but hopefully you will see that timekeeping is great for employees as well! Learn how to get the most out of your employer’s timekeeping!

Get Smart

You need to understand the timekeeping system that is in place if you are to use it, and get the most out of it. If you are swiping a card to get in and out of the building, you need to know what to do if you lose your card, or if it stops working—how will your hours be tracked? You also need to know if you are supposed to clock out for lunches or breaks, and how much time you are allotted. Your timekeeping software may allow you to remotely punch in and out if you are out of a physical office for your job, or you may need to know how to work from home with the time clock system. You need to fully understand the system to be able to get the most out of it!

Ask Questions

If you are confused about your employer’s time tracking system, ask questions! If you don’t ask, it will be assumed that you understand, and any mistakes you make in your punches might be hard to fix. Your new workplace may not work in the same way as your old one, especially if the new one uses a biometric system, or other unique systems. If you are spending a lot of time trying to view your punches, schedule your vacation, or see your sick days, you may not be using the system correctly, or your employer may need to make some adjustments. As with most things in the workplace, don’t wait until a little problem becomes larger, address it right away.

Increase Your Performance

How can your workplace time clock software help you increase performance? If you are able to see how much time you are spending on individual tasks, it can help you see where your energy is going. Tracking your time can help you track your performance, set and reach goals, and understand when and how you work your best. Utilize timekeeping to help you perform better, faster, and more efficiently. If you find you are wasting time on menial tasks, try to brainstorm ways that you can be more productive, and use timekeeping to your advantage.

See the Big Picture

Sometimes time tracking can cause you to focus on the days you didn’t perform, the goals you didn’t reach, or the days you were absent. Instead of having this narrow focus, know that time tracking is great for seeing the larger picture and can show you general trends rather than isolated events. If you are sick for a few days your employer is not going to view that as you being unproductive, but if you happen to be absent every Monday morning, they may have reason to wonder if your weekend plans are becoming more important than your job. Online time clocks are great for measuring long term attendance and work, not just day to day tasks.

Take Your Vacation Days

There is an unusual trend happening in the workplace, and we aren’t talking about time theft. Every year, thousands of vacation hours go unused by employees who either don’t think that they should use them, or feel they have too much work. Hopefully, time tracking will help you use your vacation days, and not let them expire. If you can consistently see the hours you are working, and the vacation you are accruing, you might be more motivated to use that vacation. Take the vacation you deserve!

So don’t fear your employer’s time clock, but rather use it to your advantage! There are so many great benefits that time tracking allows employees, and if you understand your system you will be able to get the most out of it. Time tracking can increase your productivity and efficiency, and you can know that you are being compensated for all of the hours you work. Timeco offers easy-to-use time attendance software that both employees and employers love!

Outdated Time Tracking Costs Your Business Big Time

By | Online Employee Time Clock | No Comments

If you are running a small business, you know how important keeping costs down and profits up is. Being able to grow and expand your business can take up a lot of your time, but you may not have considered how you are losing money due to lost time. If you are using outdated or inaccurate time management systems, you need to consider how this is hurting your business. Read on to learn just how important accurate time keeping is for any small business.

Time Theft

Are you paying your employees for hours they haven’t worked? Are your employees utilizing buddy punching, where one employee punches in for another employee that is absent or late? Are your employees able to manipulate their own timesheets to add in hours that they didn’t really work?  Or do your employees always wait to clock out to squeeze a few extra minutes out of every day? Employees are entitled to overtime pay, but what about employees that purposefully over-inflate their hours to be able to take home more in overtime? All of these practices cause you to lose money, and it can be at an alarming rate. Imagine a company of one hundred employees who each misreport ten extra minutes a day, 5 days a week, for a whole year. For fifty work weeks that could be over four thousand hours you are paying your employees for that they never worked! Imagine the money you could save if everyone was reporting only the exact hours they worked!

Time Spent Time Tracking

Yep, you read that awkward phrase right. A lot of time is spent trying to reconcile outdated timesheet systems at the end of the month, and tracking down gaps in time that are unaccounted for. If you use an outdated system it may get bogged down when too many people are clocking in or out, and may need constant maintenance to keep running. All of this takes up precious time that could be spent doing something else that would benefit your business. Reconciling timesheets is usually a job that managers and owners hate to do, but it is necessary if you don’t have good time attendance management systems. Upgrading to a better form of time tracking can save you time and money!

Losing Money By Trying to Save

Some business owners become overwhelmed considering the cost of new systems. They erroneously believe that by not purchasing newer technology, such as time tracking software, they are saving money. Not only are they still spending money on all of the office supplies they are still needing to buy, but on the labor of having an employee reconcile those outdated timesheets. When you are looking at a new method to manage your business you need to not only look at the upfront cost, but the savings over time. Sometimes an initial investment will actually be a very small price to pay in long term savings.

Human Error

We are all human, and get stressed on the job, tired from a night up with a baby, or have an illness that doesn’t allow us to perform our job well. Whatever the case may be, humans can make mistakes from time to time, including in time management. If your payroll and attendance system is confusing and stress-inducing, the employees you have conducting those tasks are more likely to make mistakes. These mistakes could be costly, not only in paying employees too much, but also if you don’t pay them enough and open your business up to liability and lawsuits. Using outdated time tracking methods can lead to an increase in human errors, and these can cost your business big time.

As you can see, having an efficient and easy way to track your employees’ time can result in big monetary savings for the employer. You may be losing money without even realizing it, and upgrading your time tracking could be the boost that your business needs. Timeco offers online employee time clocks that can keep an accurate count of all of your employee’s hours and end up saving you money! Don’t let your company bleed money through inaccurate time tracking—get a free demo of Timeco today!

Dealing With Late Employees

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We have all been there. You’re running out the door to work, all set to be on time, when you discover that your car won’t start. Or you take a new route only to be stopped at the train tracks for ten minutes watching the cars slowly roll by. Being late to work happens to everyone at some point, but when it is becoming a chronic problems employers need to take action. Tardiness can affect the bottom line of your business, can leave a poor impression on customers if no one is in an office, and can set a precedent that expectations are not taken very seriously at your company. You will never completely eliminate employees being late, but you can take steps to drastically reduce tardiness.

Set Expectations

Your attendance policy should be clearly outlined when your employees are hired, and there should be no confusion about when they should be at work, how many breaks they can take, and what time the work day ends. There should be no confusion as to what the expectations regarding attendance and time are at the workplace. Along with expectations, make sure that there are consequences spelled out before any problems occur. This can be in the form of making up the time, docking pay or bonuses, or issuing written warnings that will lead to a disciplinary review. If you clearly outline the plan for employee lateness from the beginning you will be able to refer back to your handbook or employee guide to justify the consequences.

Enforce Consequences

Being occasionally late is one thing, but chronic tardiness can affect a whole company. Other employees may notice a late worker never being reprimanded for their offenses and decide that they too would like an extra hour of sleep in the morning. Worker morale can drop if some are working longer than others, and even client relationships can suffer if an employee is never available when they say they will be. Tardiness that becomes commonplace can create a work environment of disrespect, laziness, and unproductivity. To keep your culture focused on hard work, timeliness, and efficiency, making sure your tardiness policies are enforced is key.

Give a Reminder

While your policies may stay the same over the years regarding attendance, you may need to give your employees a refresher. Holding a company-wide meeting where you go over the expectations for being on time, and not taking longer breaks or lunches than you are scheduled, allows you to get everyone back on the same page. You can also use the time to reinforce the consequences that will come if attendance is not taken seriously. Finally, never underestimate the power of peer pressure, and utilizing it for good. If you start a culture of timeliness, those who are prone to being late will feel pressure to change their bad habits and become more punctual.

Adjust if Necessary

Is everyone late back to lunch? Have you seen an increase in tardiness first thing in the morning? If you are seeing problematic trends with attendance, you may need to adjust things in the workplace. If you aren’t giving your employees enough time at lunch, for instance, they may struggle to get back to work after only getting to eat half of their food. This can really impact company morale, and can deter prospective employees from wanting to apply. If you are seeing that all of your employees are having trouble with breaks or lunches, make some adjustments to make it easy to be on time. If you are willing to be flexible on some aspects of your attendance system you may have fewer problems with employees who have other responsibilities that cause them to be chronically late. Another big problem can occur if you are using an outdated form of time tracking, or a system that cannot handle multiple punches at once. A backed-up system can make it seem like the employees who clocked in last were actually late, when it was just a delay in the information processing.

Give Rewards

If being on time is really becoming an issue in your company, use positive reinforcement to help everyone be more aware of their attendance. If you are just adjusting your company policies, using rewards, bonuses, or prizes can be the incentive necessary to make your employees be on time. Reward the team or department that has the best attendance records, or individually praise an employee for making a concerted effort to take control of their attendance. Giving positive reinforcement can really help to make your employees feel valued and understood and can help with time management.

Use an Attendance Management System

How are you tracking your employees’ attendance? Are you just watching them breeze in late, but don’t have an accurate way of seeing their punches? Are you relying on your or their memory to reconcile timesheets at the end of the month? Are you suspecting that your employees are using buddy punching, or other forms of time theft? You need a system in place that is easy, straightforward, and gives you a clear picture of your employees’ attendance. That system is Timeco, easy-to-use, online time attendance software that can be accessed from anywhere. Eliminate estimating, and get an accurate time management solution that will reinforce your commitment to punctuality. When your employees know that their time is being tracked they are more likely to make it a priority to not be late. Your business will prosper with employees that are on time, and a culture of hard work and meeting expectations.