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Timekeeping Solutions for Creatives!

By | Online Employee Time Clock | No Comments

There might not be a group more resistant to timekeeping than creatives. In an agency that employs creative thinkers and problem solvers, there may be dozens of projects they are juggling at one time, multiple clients, and a lot of brain power going into the process and design. Creatives often look to the end product, and the client’s satisfaction with that product, to legitimize their work—not necessarily the hours put into it. All of those projects and all of that time spent designing and thinking leave little motivation or mental space left for reconciling time cards at the end of the week, or worse, the end of the month. Lost billable hours are just money out the door, and there is a solution! Read on to see how even creatives need time tracking solutions, and the best ways to track time spent on projects.

Simple Solutions

Okay, we’ve already said that creatives are busy, well, creating, and don’t want to be bothered with what they would consider pointless paperwork. If you are having them manually write in hours worked on particular projects they are going to feel frustrated, and feel that their time would be better spent doing what they do best. They didn’t sign up for a job entering data after all! If you provide an easy solution to timekeeping, like Timeco, you give them a way to painlessly record their hours without losing their creative streak. Don’t make your employees feel you are adding more to their workload. Choose Timeco to spend less time entering data and more time creating.

Get Online

Creative people are usually ahead of the pack when it comes to new technologies and innovation. That’s why if you present them with a paper stack of timecards and a pencil they are going to understandably be upset. If they are on the computer all day long it only makes sense to give them an online timesheet system that is streamlined, efficient, and useful for modern workplaces. Paper timesheets easily get lost, are environmentally wasteful, can be illegible if not filled out neatly, and someone is constantly having to remind people to fill them out and turn them in. Most people hate filling out paper timesheets, and then someone else has to read them and input them into some sort of system to generate paychecks. Timeco is an online timesheet system that eliminates the need for wasteful, messy paper timecards and brings order to outdated timekeeping systems.

Go Mobile

Not only should you be sure that you have an online timekeeping system, but you should have one that is mobile-friendly. More than ever before, workplaces are not confined to the traditional office building, but are giving people the option to work from home, collaborate in cowork spaces, or use various areas of a workplace to get projects done. Your creative staff might not always be at their desk, but they are sure to always have their phones on them! If you have a timesheet system that works on a mobile platform, you are giving your creative employees an easy way to always have access to their timekeeping apps. This ease of access is a sure way to increase compliance and happiness with your timekeeping. A mobile solution also allows for easier tracking in real-time, instead of waiting until the end of the day, week, or even month to try to remember what was done. Plus, having mobile access just shows that timekeeping is in touch with modern technologies, still applicable, and easy for your creative employees to use!

Give the Why

Just introducing a new system without telling your employees how it is helpful will probably be met with resistance. But if you can demonstrate to your creative employees the why behind time tracking, and how it can benefit them, you will probably be more likely to get them on board. Show them how they can use time tracking to more accurately quote future projects and how more hours tracked leads to more profits for the company, which can translate back into better facilities, professional development, and even pay for them! If you can help your creative team to understand why you are wanting to track hours (and that it is not just to spy on them!) they will adopt to the new system more easily.

Set a Great Example

If you are the leader of a team of creative employees, walk your own talk. You can adopt time tracking first to be a great example to your team, and help them transition more easily. If they see how seamlessly time tracking can fit into their work routine they will be motivated to try it as well! When leaders pave the way other employees respect the changes and can even be excited to try them! So implement time tracking from the top down!

Timekeeping solutions for creatives do exist! Timeco offers an online time clock that can be accessed from your work computer, home computer, or even on the go on your smartphone! If you thought that your creative employees couldn’t possibly want to use time tracking, think again! Contact Timeco today for a free demo!

History Of Employee Time Clocks

By | Online Employee Time Clock | No Comments

In today’s business world, it is not surprising when you learn your boss will be tracking your time, and only paying you for hours worked. Many jobs have set schedules, and even exempt employees are expected to punch in and out at specified hours. Where did the concept of tracking employee time come from, and how has it evolved into what is offered today? We will explore the history of time tracking, and how it has streamlined payroll and tracked trends in employee performance.

Time is Money

From the words of Benjamin Franklin came the phrase “time is money”, and Franklin emphasized efficiency in both personal matters and the workplace. Employers believed in this motto as well, and only wanted to pay their workers for actual time worked. Employees also wanted to make sure that they were getting fairly compensated for their work, and the need for time tracking became more pressing. Up until this time, any time tracking was done with a pen and paper and was time-consuming, mistake-prone, and relied on the recounting of both employers and employees. Clearly a more efficient system was needed, and in the 19th century one was finally invented.

First Time Clock

Willard Legrand Bundy was the inventor of the first time clock, and this early system utilized paper cards that were stamped when the employee entered work or left for the day. Bundy’s mechanical device was patented, and Willard and his brother Harlow founded the Bundy Manufacturing Company in 1889. This successful business grew in part because large and small factories were popping up all over, and the Bundy’s device was much more efficient than other methods of timekeeping. Bundy Manufacturing Company eventually merged with other companies to become International Time Recorder Company (ITR) with offices all over the world. Tensions between the brothers led to the two parting ways and Willard starting his own Bundy Time Recording Company in 1903. Lawsuits and legal battles ensued between the competing time clock companies, with questions to the rights to patents regarding time clock innovation. Willard Bundy passed away in 1907, but his invention of the first time clock had made its mark on the world. The Bundy Manufacturing Company was renamed International Business Machines (IBM) in 1924. IBM eventually sold their Time Equipment Division, which has gone through several iterations and names throughout the years.

Move to Electronic Clocks

The late 20th century saw a move away from paper punch cards, as electronic, computer-based attendance systems were used. These electronic systems built on the early clocks, but were able to automatically do time calculations, and could integrate with HR departments and payroll to create an easier way to track not only time, but payroll. Sick days, vacation, overtime, and more can be easily tracked with electronic systems, and they are great for both employers and employees. Time clock software has become increasingly advanced, and newer systems such as biometrics work to combat time theft in the workplace. While it could have been easy to forge a buddy’s paper timecard back in the day, duplicating their unique fingerprint or retina scan is something left to the experts in spy movies. Time clocks are continually advancing to make timekeeping easier and more efficient.

Mobile Clocking

A great advance in time clock software has come with mobile technology. Now, employees can use their smartphones to track their time, which is especially useful for employees who work remotely or travel on the job. Geo targeting can help the employer know that their employees are doing the work they say they are, even on the go. Mobile clocking is also great for employees to be able to review their in and out punches, their vacation time, sick days, overtime and more. No longer is the time clock reserved only for 9-5 workers with static pay; today’s time clocks can be tailored to your businesses’ individual needs.

Timeco is proud to continue to innovate in the timekeeping world, and our online employee time clocks can streamline your business and increase efficiency. If you are still using outdated paper and pen recording systems for your timekeeping, or you are relying on your employee’s memory at the end of the month to reconcile hours, you could be losing both time and money! Invest in online employee time clock software today to help your business grow!

How to Get the Most Out Of Time Tracking (Employee Edition)

By | Time Attendance Software | No Comments

Are you newly employed and wondering what is up with your employer’s timekeeping software? Was your last job one that tracked hours with a pen and paper, or an outdated paper punch system? If you are new to timekeeping software you may not feel comfortable at first, but hopefully you will see that timekeeping is great for employees as well! Learn how to get the most out of your employer’s timekeeping!

Get Smart

You need to understand the timekeeping system that is in place if you are to use it, and get the most out of it. If you are swiping a card to get in and out of the building, you need to know what to do if you lose your card, or if it stops working—how will your hours be tracked? You also need to know if you are supposed to clock out for lunches or breaks, and how much time you are allotted. Your timekeeping software may allow you to remotely punch in and out if you are out of a physical office for your job, or you may need to know how to work from home with the time clock system. You need to fully understand the system to be able to get the most out of it!

Ask Questions

If you are confused about your employer’s time tracking system, ask questions! If you don’t ask, it will be assumed that you understand, and any mistakes you make in your punches might be hard to fix. Your new workplace may not work in the same way as your old one, especially if the new one uses a biometric system, or other unique systems. If you are spending a lot of time trying to view your punches, schedule your vacation, or see your sick days, you may not be using the system correctly, or your employer may need to make some adjustments. As with most things in the workplace, don’t wait until a little problem becomes larger, address it right away.

Increase Your Performance

How can your workplace time clock software help you increase performance? If you are able to see how much time you are spending on individual tasks, it can help you see where your energy is going. Tracking your time can help you track your performance, set and reach goals, and understand when and how you work your best. Utilize timekeeping to help you perform better, faster, and more efficiently. If you find you are wasting time on menial tasks, try to brainstorm ways that you can be more productive, and use timekeeping to your advantage.

See the Big Picture

Sometimes time tracking can cause you to focus on the days you didn’t perform, the goals you didn’t reach, or the days you were absent. Instead of having this narrow focus, know that time tracking is great for seeing the larger picture and can show you general trends rather than isolated events. If you are sick for a few days your employer is not going to view that as you being unproductive, but if you happen to be absent every Monday morning, they may have reason to wonder if your weekend plans are becoming more important than your job. Online time clocks are great for measuring long term attendance and work, not just day to day tasks.

Take Your Vacation Days

There is an unusual trend happening in the workplace, and we aren’t talking about time theft. Every year, thousands of vacation hours go unused by employees who either don’t think that they should use them, or feel they have too much work. Hopefully, time tracking will help you use your vacation days, and not let them expire. If you can consistently see the hours you are working, and the vacation you are accruing, you might be more motivated to use that vacation. Take the vacation you deserve!

So don’t fear your employer’s time clock, but rather use it to your advantage! There are so many great benefits that time tracking allows employees, and if you understand your system you will be able to get the most out of it. Time tracking can increase your productivity and efficiency, and you can know that you are being compensated for all of the hours you work. Timeco offers easy-to-use time attendance software that both employees and employers love!

Outdated Time Tracking Costs Your Business Big Time

By | Online Employee Time Clock | No Comments

If you are running a small business, you know how important keeping costs down and profits up is. Being able to grow and expand your business can take up a lot of your time, but you may not have considered how you are losing money due to lost time. If you are using outdated or inaccurate time management systems, you need to consider how this is hurting your business. Read on to learn just how important accurate time keeping is for any small business.

Time Theft

Are you paying your employees for hours they haven’t worked? Are your employees utilizing buddy punching, where one employee punches in for another employee that is absent or late? Are your employees able to manipulate their own timesheets to add in hours that they didn’t really work?  Or do your employees always wait to clock out to squeeze a few extra minutes out of every day? Employees are entitled to overtime pay, but what about employees that purposefully over-inflate their hours to be able to take home more in overtime? All of these practices cause you to lose money, and it can be at an alarming rate. Imagine a company of one hundred employees who each misreport ten extra minutes a day, 5 days a week, for a whole year. For fifty work weeks that could be over four thousand hours you are paying your employees for that they never worked! Imagine the money you could save if everyone was reporting only the exact hours they worked!

Time Spent Time Tracking

Yep, you read that awkward phrase right. A lot of time is spent trying to reconcile outdated timesheet systems at the end of the month, and tracking down gaps in time that are unaccounted for. If you use an outdated system it may get bogged down when too many people are clocking in or out, and may need constant maintenance to keep running. All of this takes up precious time that could be spent doing something else that would benefit your business. Reconciling timesheets is usually a job that managers and owners hate to do, but it is necessary if you don’t have good time attendance management systems. Upgrading to a better form of time tracking can save you time and money!

Losing Money By Trying to Save

Some business owners become overwhelmed considering the cost of new systems. They erroneously believe that by not purchasing newer technology, such as time tracking software, they are saving money. Not only are they still spending money on all of the office supplies they are still needing to buy, but on the labor of having an employee reconcile those outdated timesheets. When you are looking at a new method to manage your business you need to not only look at the upfront cost, but the savings over time. Sometimes an initial investment will actually be a very small price to pay in long term savings.

Human Error

We are all human, and get stressed on the job, tired from a night up with a baby, or have an illness that doesn’t allow us to perform our job well. Whatever the case may be, humans can make mistakes from time to time, including in time management. If your payroll and attendance system is confusing and stress-inducing, the employees you have conducting those tasks are more likely to make mistakes. These mistakes could be costly, not only in paying employees too much, but also if you don’t pay them enough and open your business up to liability and lawsuits. Using outdated time tracking methods can lead to an increase in human errors, and these can cost your business big time.

As you can see, having an efficient and easy way to track your employees’ time can result in big monetary savings for the employer. You may be losing money without even realizing it, and upgrading your time tracking could be the boost that your business needs. Timeco offers online employee time clocks that can keep an accurate count of all of your employee’s hours and end up saving you money! Don’t let your company bleed money through inaccurate time tracking—get a free demo of Timeco today!

Dealing With Late Employees

By | Time Attendance Software | No Comments

We have all been there. You’re running out the door to work, all set to be on time, when you discover that your car won’t start. Or you take a new route only to be stopped at the train tracks for ten minutes watching the cars slowly roll by. Being late to work happens to everyone at some point, but when it is becoming a chronic problems employers need to take action. Tardiness can affect the bottom line of your business, can leave a poor impression on customers if no one is in an office, and can set a precedent that expectations are not taken very seriously at your company. You will never completely eliminate employees being late, but you can take steps to drastically reduce tardiness.

Set Expectations

Your attendance policy should be clearly outlined when your employees are hired, and there should be no confusion about when they should be at work, how many breaks they can take, and what time the work day ends. There should be no confusion as to what the expectations regarding attendance and time are at the workplace. Along with expectations, make sure that there are consequences spelled out before any problems occur. This can be in the form of making up the time, docking pay or bonuses, or issuing written warnings that will lead to a disciplinary review. If you clearly outline the plan for employee lateness from the beginning you will be able to refer back to your handbook or employee guide to justify the consequences.

Enforce Consequences

Being occasionally late is one thing, but chronic tardiness can affect a whole company. Other employees may notice a late worker never being reprimanded for their offenses and decide that they too would like an extra hour of sleep in the morning. Worker morale can drop if some are working longer than others, and even client relationships can suffer if an employee is never available when they say they will be. Tardiness that becomes commonplace can create a work environment of disrespect, laziness, and unproductivity. To keep your culture focused on hard work, timeliness, and efficiency, making sure your tardiness policies are enforced is key.

Give a Reminder

While your policies may stay the same over the years regarding attendance, you may need to give your employees a refresher. Holding a company-wide meeting where you go over the expectations for being on time, and not taking longer breaks or lunches than you are scheduled, allows you to get everyone back on the same page. You can also use the time to reinforce the consequences that will come if attendance is not taken seriously. Finally, never underestimate the power of peer pressure, and utilizing it for good. If you start a culture of timeliness, those who are prone to being late will feel pressure to change their bad habits and become more punctual.

Adjust if Necessary

Is everyone late back to lunch? Have you seen an increase in tardiness first thing in the morning? If you are seeing problematic trends with attendance, you may need to adjust things in the workplace. If you aren’t giving your employees enough time at lunch, for instance, they may struggle to get back to work after only getting to eat half of their food. This can really impact company morale, and can deter prospective employees from wanting to apply. If you are seeing that all of your employees are having trouble with breaks or lunches, make some adjustments to make it easy to be on time. If you are willing to be flexible on some aspects of your attendance system you may have fewer problems with employees who have other responsibilities that cause them to be chronically late. Another big problem can occur if you are using an outdated form of time tracking, or a system that cannot handle multiple punches at once. A backed-up system can make it seem like the employees who clocked in last were actually late, when it was just a delay in the information processing.

Give Rewards

If being on time is really becoming an issue in your company, use positive reinforcement to help everyone be more aware of their attendance. If you are just adjusting your company policies, using rewards, bonuses, or prizes can be the incentive necessary to make your employees be on time. Reward the team or department that has the best attendance records, or individually praise an employee for making a concerted effort to take control of their attendance. Giving positive reinforcement can really help to make your employees feel valued and understood and can help with time management.

Use an Attendance Management System

How are you tracking your employees’ attendance? Are you just watching them breeze in late, but don’t have an accurate way of seeing their punches? Are you relying on your or their memory to reconcile timesheets at the end of the month? Are you suspecting that your employees are using buddy punching, or other forms of time theft? You need a system in place that is easy, straightforward, and gives you a clear picture of your employees’ attendance. That system is Timeco, easy-to-use, online time attendance software that can be accessed from anywhere. Eliminate estimating, and get an accurate time management solution that will reinforce your commitment to punctuality. When your employees know that their time is being tracked they are more likely to make it a priority to not be late. Your business will prosper with employees that are on time, and a culture of hard work and meeting expectations.

Help Your Employees Stop Wasting Time

By | Timesheet System | No Comments

Employers are constantly trying to find ways to make their employees more productive, more efficient, and waste less time. Almost ninety percent of people in a Salary.com survey admitted that they waste time at work, and this was a huge increase over the self-reporting from the previous year! While the majority (sixty percent) wasted a half to a full hour, about 4 percent revealed that they waste 4-5 HOURS a day! For an 8 hour workday, that is more than half the time you are on the job! Where is all of this time going? In the 2014 survey, the breakdown for what people thought the biggest time bandits was as follows:

  • Browsing the internet: 26%
  • Too many meetings: 24%
  • Annoying coworkers: 24%
  • Returning emails: 12%
  • Dealing with annoying bosses: 7%
  • Social media: 4%
  • Personal phone calls: 2%

Along with this breakdown, it was found that single men in their twenties and thirties without higher education were the biggest time wasters. While the incidence of time-wasting seemed to decline with age, it only went from 91% of people 18-25 to 78% of people sixty and older. Finance and banking saw the most time wasting out of any industry, and arts, media, the entertainment business, construction, engineering, and design were not far behind. Everyone is aware that they are wasting time at work, so what can be done about it?

Why Do People Waste Time at Work?

To get to the bottom of how to stop time wasting at work, you have to first understand why people are engaging in time-wasting activities. While a lack of work rings in as the most popular reason that people are wasting time (and these are self-reported statistics of full-time workers), being easily distracted, unsatisfied, having no incentives, being bothered by boss or coworkers, being sleep-deprived or stressed, too low of wages, or too little time off were also all reasons given. While some time wasting is considered by employees to be necessary for productivity, what can be done about time wasting that is costing the employer money every single workday?

Stop Time Wasting

While you cannot control your employees’ every move, you can create a culture that values working hard and not time wasting. Here are some ideas for stopping the time leak at your company.

Engagement

Your employees need to be engaged in meaningful work to stay focused. If someone is often bored or finishes their work early, find more challenging tasks for them to do. Provide your employees with the bigger picture, and how their daily work fits into the larger company goal. Engaging your employees will keep them interested in the work at hand, and less likely to be distracted.

Don’t Block Websites

In the age of smartphones, blocking websites like Facebook on work computers is not going to do much, except maybe cause your employees to become disgruntled. Blocking sites is a sure way to discourage employees from being attracted to work for you, and seems old-fashioned. Having employees turn to their personal devices might cause them to become even more distracted. Instead of using harsh, restrictive measures, you want to create a culture that values time and productivity. Easier said than done, right?

Be a Good Example

If you are the boss of numerous employees, and you are always browsing social media or playing basketball outside, your employees will follow suit. Don’t expect more of your employees than you are willing to put forth yourself. Not only will a good leader be a great example of productivity, they will lead their company with specific goals and expectations. If your team has nothing to work towards, they are less likely to make a final push at the end of the day, the week, or the month. Set realistic and specific goals and remind your employees of them frequently; they will be more likely to try and reach for those milestones. If you set no expectations, you can’t blame your employees for setting their own—including wasting time.

Hire and Train Employees Properly

Eliminating time wasting starts the moment an employee is hired, and what is communicated to them at this time is crucial. First, having a clear vision of what you want your business to become will help you hire the right people for the job, both in skill and ability to fit in with the company culture. Looking for people who are extremely motivated and hardworking could prove to be more important than someone who is qualified but lazy. In addition, hiring hardworking employees creates a culture where people strive to do better and outperform previous records and achievements.

Measure Performance

How will you know if your employees are wasting time if you have no way to measure their performance? This goes along with having clear goals; you need to have a way to let your employees know if they are performing well. If your employees know that they are being held to finish a certain amount of work they will be more likely to make it a priority and stop wasting time. If you have no way to judge whether or not your employees are working, they will know that and continue to do what they want.

Keep the Meetings to a Minimum

Only having meetings when you absolutely need to shows your employees that you value their time as well, and that you know they have important work to get done. If you fill their days with meetings that could have been an email, they will see that time wasting is the way of your company. They also may become annoyed or discouraged if their time is taken up with endless meetings. Keep the meetings to a minimum and your employees will respond with better productivity.

Provide Motivation

If there is no incentive for your employees to stop wasting time, they will continue to work at the same pace they always do. Money talks, and if you want your employees to step up their productivity, paying them more for doing so will be extremely motivating. Paying your employees commission on their work can incentivize them to work harder to receive a bigger paycheck.

Use Time Tracking Software

A great way to help your employees manage their time more efficiently and stop time wasting is to utilize a timesheet system that allows them to easily track their time. Once they see just how much of their time is actually spent working, it might be provocation enough to get more done in the workday. Timeco has online time clock software that can help, and is an easy way for your employees to track their time. Your employees can track time spent on different tasks, and can get a clear picture of exactly where their time is going. Utilizing time tracking software is a great way to eliminate time wasting in your company!

So if you are suspecting that your employees are spending more time checking their Facebook feeds than actually getting anything done, you need to take steps to create a culture that is productive. Getting to the root of why your employees are wasting time helps, and giving them reasons to work hard through bonuses and incentives also is motivating. You know your employees are prone to wasting time, so take proactive steps to help them be more focused and get more done!

Time Saving Tips For Small Businesses

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If you have a small business, you know the challenges of fitting everything you need to do into the day, the week, or the month. It can seem like there is never enough time, and finding the most efficient way to operate is crucial to getting ahead. While running a small business means being dedicated, hard-working, and innovative, it doesn’t have to mean never having enough time. There are many changes you can make to take back lost time and streamline your business processes. Read on to learn more about how you can find ways to be more efficient, save time, and grow your business!

Have Email Hours

You have office hours, set appointments, and wouldn’t drop your kids off at school 2 hours early. So why do you let your email interrupt any and every task you are doing? Email can have hours as well, and if you set a time to read and answer emails you won’t be constantly distracted all day long. Continually answering emails and responding to inquiries (that often get sorted out by themselves) wastes your time and makes you less focused and productive. Unsubscribe from anything that is not completely essential—you don’t need to be reading about discount Alaskan cruises while you are trying to work. Email is a great tool, but it can also become a huge distraction. And, when you are looking at emails all day long, it can actually make it easy to forget to answer one because you are always going to “get to it later.” Deal with emails just once; respond to questions, forward information, file necessary emails, and delete things you don’t need to see again. Email, like physical paper, can accumulate and cause clutter in your inbox and your mental space. Set email hours and you will be more focused, both in replies and other work, and you won’t be constantly sidetracked during your busy work day.

Make a List

Lists might seem outdated, but they continue to prove their worth when it comes to staying organized, getting tasks done, and staying motivated. Lists don’t have to be in paper form, and there are many cloud-based solutions available today that can help you prioritize and get things done. With all of the list-making apps available, you can easily bring your tasks with you, wherever you go, and always stay on top of your work. A to-do list helps you prioritize, and lets you easily see where tasks could be combined and time can be saved. Lists allow you to see what work is continually carrying over, and what tasks are being neglected. Another key objective in having a list is to tackle the most important work first, and not get sidetracked with easier, but less needed, tasks. Start the most important work in the morning, when you are rested and energized—you’ll be set up for a more productive day.

Don’t Micromanage

If you are running a business, it is natural to want to have your hands in every single procedure, but as you grow this will become unsustainable. If you refuse to relinquish control over tasks, you will eventually become stretched too thin and won’t perform well in any area. Hire quality employees from the start, and train them well, so that they can work independently. Invest in your employees, make your work culture a priority, and you will see returns on your bottom line. Give your employees the motivation they need to take ownership of their work, and do that work well. This can include allowing employees to brainstorm ideas that you really put into action, giving employees’ autonomy to hire their own teams, and reducing the amount of employees that work on a specific project. When you can trust your workers to accomplish tasks you once did yourself, it opens up more time for you to tackle other projects. If you are spending your time looking over your employees’ shoulders, fixing their mistakes, or reviewing every completed project, you are wasting your time. Hire better employees that don’t require micromanaging, and you will reap the rewards.

Have Goals

Do you want to be efficient, productive, and continue to perform better each month? Have tangible goals that your employees can work towards, and they will structure their days to waste less time, and get more done. When there is no clear end to a task, it is easy to continually push it off to another day. Even ongoing tasks should have hard deadlines to make sure that work is continually getting done. Do you want to ensure that your employees are getting enough done during the day? Set goals for them that can be tracked, reported, and celebrated when they are achieved. Time can easily slip away during the workday, but tangible goals can focus your employees to finish more than they would without a deadline.

Take Credit Cards

If you are not taking credit card payments, and yes, there are still a lot of businesses that don’t, you are missing out on a way to streamline, save time, and grow. When your business is very small, it is easy to think you don’t need to bother with credit cards, but virtually every business can benefit from accepting payment this way. Your customers will be happier with the convenience of using their credit cards, you will have funds more readily available (compared to ACH or a check), and your business is protected in the event of a payment dispute. Even businesses that are mobile can take advantage of payment methods that can process through a phone or a tablet. The convenience of credit cards makes it easy for customers to pay you, and every sale is important when growing your small business.

Use Time Tracking Software

Are you still manually reconciling payroll at the end of the month, or are your employees still using (gasp) paper punch cards? If so, precious time is being wasted that could be better used in other areas to grow your business. Time tracking software that can be accessed from anywhere online, allows even remote workers to track their hours. Don’t spend the end of the month trying to reconcile your timesheets, get employees to log hours, or remember what hours were worked. Using an automated, online timesheet system will streamline your attendance and payroll, and make your business successful. Timeco offers exceptional timekeeping solutions for your business, and our software allows you to do lunch calculations, shift differentials, rounding, pay approvals, leave requests, and more! Stop wasting time at your business, and use our tips to be more productive, efficient, and profitable! Timeco is ready to help—get a free demo today!

How Time Tracking Benefits Employees

By | Online Employee Time Clock | No Comments

We’ve talked about how time tracking can benefit an employer, but what about employees? It turns out that time tracking is great for employees too, even if they don’t realize it. Hearing that your boss is going to start tracking your hours can feel restrictive, invasive, and overwhelmingly negative, but in reality it is extremely beneficial for employers and employees alike. Read on to find out why time tracking is so great for employees!

Easy

Even if your employees feel that a new system will be too complicated, the truth is that utilizing time tracking software makes keeping track of your hours easier. Whether you are used to using paper time cards, or you have to manually enter your hours into a computer system, utilizing a time clock that can automatically log your hours, from anywhere, is extremely easy. Once your employees see how easy it is, they will never want to go back to the outdated system you had before.

Accurate

Have you ever wondered if you are remembering all of the hours you worked over the last two weeks? Do you find yourself forgetting to clock in every day and realizing that those minutes add up to lost wages? The most important part of a job for most employees is their paycheck, and they want that paycheck to be extremely accurate. Tracking every minute worked is easy with time clock software, and ensures that employees get paid for the work they have done. If you are an employee who wants to know that their paycheck is accurate, time tracking software is the way to go. Gone are the days of duplicate entries, illegible handwriting, or wondering if you wrote down the right hours. An accurate time tracking system makes payroll accurate as well. Employees will appreciate a workplace that takes time tracking seriously, and uses a system that is accurate and results in a correct paycheck.

Fair

Employees want to be treated fairly, and nothing is more frustrating than feeling like your coworkers are not working as much as you are while still getting paid the same wages. Watching coworkers take long lunches, come in late, and leave early can leave people feeling like the system is not fair. This can result in decreased company morale, and a sense that the organization and oversight of the company is lacking. Utilizing a time tracking system that records times in an out of work allows employers to see exactly who is working when, and to compensate them for those hours. Biometric time clocking solutions eliminate buddy punching, where one employee has another worker clock in and out for them. Seeing deceptive employee actions like buddy punching can really discourage those employees that are trying their hardest, and time tracking software allows all hours to become completely transparent. If you want your employees to feel that their workplace is fair, utilize an accurate time tracking solution to know exactly what hours are being worked.

Flexible

Along with fairness, employees can feel that traditional time tracking doesn’t offer the flexibility to match their job descriptions. If you travel for work, or take on projects that vary in their difficulty, you might feel that just clocking your hours does not accurately represent your efforts. Or it might be difficult for you to track your hours if you are always on the go and you envy your coworkers that are in a physical office. Time clock software allows for mobile access, and on-the-go time tracking! If you are a remote employee or a travelling salesman, you can feel your hours are not valued because they are never fully tracked. Using time clock software can give your employer a complete picture of all of your efforts. If you are paid at different rates for different jobs, it is easy to designate the rate using time tracking software. Employees appreciate the flexibility that an online time tracking solution provides both in the office and on the road.

Provides Accountability

Employers need access to their employee’s hours for payroll and job performance assessment, but employees also want accurate, up-to-date time tracking. Using an online time tracking system allows both employers and employees to access their hours anytime. This is great for productivity assessments by both workers and management, and allows employees to feel in control of their hours and their paycheck. If there is any question of the hours worked, an employee can feel empowered to have easy to use tools and resources available to figure out any discrepancies.

Increased Job Satisfaction

Every job can require a little extra work from time to time, and many employees are happy to put in hours that are recognized. Time tracking allows employers to reward those employees that really go above and beyond with their hours and efforts, and this can make employees feel appreciated and valued. This recognition can be good company-wide, and can lead to increased job satisfaction. Time tracking allows employers to see when many employees are working overtime, and can adjust the workload and expectation as necessary. Only with accurate time keeping can employers spot the trends that could indicate that a change in the work expectation needs to take place, and if the workload is kept in check it results in happier employees. Every employee wants to work somewhere they feel valued, recognized, and that their hard work is appreciated.

So don’t think that time tracking is just a benefit for employers! Employees benefit in so many ways from accurate, easy-to-use time tracking solutions, and will experience greater job satisfaction as a result. If you are looking for an online employee time clock that can increase accuracy, fairness, accountability, and is still flexible—Timeco is for you! Request a free demo today!

Who Needs Time Tracking Solutions?

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What businesses can benefit from time clock software? We won’t leave you in suspense, the short answer is almost EVERY business! If you are self-employed and have no employees, that might be the only case where you won’t need a dedicated time-tracking solution. But if you are employing even a handful of employees, it is imperative that you have the structure and organization of reliable time clock software. Read on to see how online time clocks can help many different types of businesses.

Photographers

If you have a photography business that travels to take pictures, your employees are often on the go and not in a traditional office. Whether your employees are travelling to weddings to capture couple’s special day, or real estate photographers waiting for the perfect twilight shot to capture a property, they are on the go constantly. Tracking time can become tricky, especially if they are trying to remember exactly where they drove, how long they were there, and if they had to buy any equipment or materials necessary for the job. For photographers that are always on the go, even weekly recaps of their work flow can be challenging, and mistakes are sure to be made manually recording their time. Time tracking software that can be accessed from their phones makes this task easier and more accurate. Let your photographers focus on capturing the perfect moment, not remembering their hours!

Hairdressers

If your office is a salon or barbershop, you may think it will be easy to track time. However, most busy salons have employees who work very different hours, and irregular days. Their hours one week may look nothing like their hours the next, and keeping track of all the hours and clients can become a chore. Eliminate this stress by utilizing time clock software that lets them excel at their passion of cutting hair, and not be bogged down by unorganized time tracking.

Lawn Care Professionals

If your lawn care business has taken off, congratulations! There are more and more people being employed in this industry, and they are responsible for making residential yards, business grounds, golf courses, and more as beautiful and green as possible. This is an on-the-go job, with your workers possibly starting their day at a central office, but probably driving directly to their job site. If you want to be able to track their time throughout the day, you need a solution they can access through their smartphones, one that is easy and intuitive to use. When your employees come back from a long, hot, sweaty day of yard maintenance, the last thing they want to do is think about the hours worked, lunches taken, or breaks. Let time clock software help eliminate the stress of tracking the hours of your lawn care employees.

Editors and Writers

If you are employing freelance writers and you need to track their time, don’t leave it to their best guess. When you are writing all day at home, in coffee shops, or part-time at an office, you want to focus on your craft and not be bogged down by the monotony of time tracking. Utilizing time clock software helps to free up your freelancers to do what they do best. Tracking hours worked, even if they are between 3 and 5 in the morning, is easy and accurate.

Construction Workers

Managing a busy construction company can be overwhelming, and even more so if you are not using a good method of time tracking. With many employees going to job sites, keeping track of everyone’s hours is just not possible. Breaks, lunches, and time spent on the job site need to be monitored, but how can you have your eye on everyone at once? The answer is an online time clock that can make this easy, and keep track of your workers as they are on the go.

Hotels

A busy hotel is filled with a huge variety of workers, all probably at different pay scales and probably with different exemption statuses. How to keep track of all of these employees with manual time recording becomes a problem as a busy hotel grows. It is imperative for great customer service that your employees are where they need to be at the time they are scheduled, and how will you keep your eye on everyone? You need a time tracking solution that can easily manage and record your employee’s’ hours, instantly classifying them and ensuring that everyone is accounted for.

Healthcare Workers

A busy hospital, clinic, or other medical facility needs to have the right staff in place for the scheduled hours. Knowing exactly who is on the premises in a busy medical practice is important as well, and time tracking software that can be viewed remotely by a supervisor is essential. Especially in critical situations, where being late could severely impact a sick or injured individual, time tracking can ensure that your employees are there when you need them. Punching in and out is made easy with the right time clock software.

Retailers

A busy retail business has a large staff with employees coming and going over the day. Keep track of everyone with intuitive time tracking software that keeps everyone accounted for. Lunches and breaks can be easily viewed, which is especially important when those breaks need to be rotated continuously. A busy retail business has enough to deal with, tracking inventory and sales, and time tracking shouldn’t be a stressful part of your business.

Virtual Employees

If your employees work remotely and do not come into a physical office ever, you need a good way to monitor their hours worked and give them something to be accountable to. Time tracking software is the answer, and allows them to punch in and out even if they never enter a physical office building. View your virtual employee’s punches, approve them, schedule time off, and more, with time clock software that is perfect for remote workers.

Warehouse Workers

A large warehouse makes it easy for employees to feel invisible, and perhaps try to utilize buddy punching to shirk their shift responsibilities. Bring straightforward time clock software into the mix, and make recording punches a daily part of the workday. The anonymity of a large company can make employees feel less responsible for their hours, but time tracking solidifies that hours worked are hours paid, and gives an easy way to find those hours.

Can you see how having a reliable time tracking solution can benefit almost every business? Across many industries, the accountability and accuracy that a good system brings can save you time, money, and help you organize your business. Timeco is proud to offer superior online employee time clock solutions that can help your business, whatever industry you may be in. Contact us today for a free demo!

Time-Keeping Mistakes

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If you have employees, you know that you need to make sure that they are working the required hours and doing a good job. There can be many hurdles in the workplace to make sure that you have the right employees and that their performance is good. But there are other things an employer needs to worry about, and today we are talking about mistakes that happen regarding hours worked and worker’s pay. There are many rules and regulations that govern how to pay employees, and there can be big consequences if you make mistakes regarding payroll. When you are running a small business, you have many things to worry about on a day to day basis, and payroll is just one of them. Read on for some of the common time-keeping mistakes, and how you can avoid them and make running your business a little easier.

Estimating Hours

A surprisingly common practice for some business owners is to track employee’s time for most of the month, and then estimate the hours worked for the last few days. Perhaps you think you will make your employees happy by having those hours on their paychecks, or you don’t really understand how your payroll works. Estimating hours is a really bad business practice that you should remedy immediately. Consider all of these negative implications:

 

  • Paying employees in advance of them working could result in overpaying them and cost your business financially.
  • It could also result in underpaying your employees, if they work outside of their normal hours those last few days.
  • Employees could quit and take advantage of those unworked days, or leave early on the last days of the month knowing that they usually are paid in advance and not double-checked.
  • Manually adding time to an employee’s sheet could result in disputed hours by the employee.
  • Creates an environment that can seem unprofessional.
  • It could take up extra time to manually add in projected hours—time that could be better spent growing your business!
  • There is so much room for error when you are estimating hours!

So don’t estimate your employee’s hours! If you have been doing this to avoid switching payroll dates, or because you don’t want to offend your employees with a change, you need to know that, as the boss, you have the final say. You need to put into practice what is best for your business, and estimating hours can not only hurt your profits, it can be bad for your employees.

Allowing Work Off-The-Clock

Non-exempt employees are required to track their hours, even if they have the same schedule every day they work. But sometimes employees can be motivated to work more than their schedules allow for, or can want to come in early to get started. Or maybe you have an employee that stays late every day, without tracking their hours, thinking they are going above and beyond. It could be tempting as an employer to let these employees work unpaid hours if they want to, but you are required to track all of your employee’s hours and pay them accordingly. Even if it is not approved, you are technically supposed to pay your employees whenever they are actively working. As the employer, you need to have clear guidelines as to when your employees can work, how many hours a week they can work, and whether or not overtime is allowed. If you establish early that all hours worked will be paid, and that you don’t tolerate working outside of set schedules, you won’t have as many problems with employees working off the clock.

Incorrect Classification of Employees

There are two ways to classify employees. They are either non-exempt, and paid hourly, or they are exempt and they are salaried. Salaried employees don’t need to track their hours, and non-exempt employees do. Exempt employees don’t get paid breaks, and do not get overtime pay (which is time and a half) when they work more than 40 hours a week. Sometimes employers can mistakenly classify their employees with the wrong designation, but other times they can do it deliberately. They might think they can save money and eliminate the hassle of tracking hours by having their workers classified as exempt. The Fair Labor Standards Act (FLSA) states that most employees need to be paid the federal minimum wage and overtime pay unless they are a bona fide executive, administrative, professional or outside sales employee. The job duties and salary of the employee must meet all of the requirements to be classified as exempt. Make sure that you are following all the rules for classifying your employees, because you can fall under a Department of Labor investigation at any time, unannounced. You will have to correct any violation and pay back wages if you are found to be not accurately conducting your payroll. Don’t try to take shortcuts because you think calculating your employee’s hourly wages will be too time-consuming or difficult.

Tax Forms

Employers are required to make payments to the IRS for federal income tax, employer and employee social security, and Medicare. You need to stick to whichever deposit schedule you have established with the IRS, and make sure you deposit your payments on time. If you don’t make these payments you can be subject to fines. Keeping track of your payments is completely dependent on the accuracy of your time cards and the hours worked by your employees. You need to get organized to keep hours straight and taxes accurate.

Manually Adjusting Time Sheets

There are honest mistakes that come from being unfamiliar or unorganized with time tracking, but there are other steps that employers may take to deliberately alter hours worked to their own advantage. Because any weekly hours over 40 need to be paid overtime pay (time and a half), some employers are tempted to keep their employees under the 40-hour mark. It is acceptable to have a policy that employees are not allowed to work overtime hours, but absolutely not OK to alter hours or make adjustments to time sheets that do not reflect time worked. The Department of Labor will not look favorably at these deliberate time errors.

Calculating Overtime Biweekly

The FLSA states that overtime is to be calculated weekly for any hours worked over 40. You can see how calculating this biweekly could lead to not having to give employees overtime pay, if they work 35 hours one week and 45 the next. Make sure you are following all of the rules, and staying compliant with the Department of Labor. Keep great records, and calculate your overtime pay weekly. You will stay compliant, keep your employees happy, and be known as a great employer that compensates fairly.

Not Paying for All Time Worked

Especially if your employees have to travel, meet with clients, or perform duties that are outside of a traditional office, you may not be tracking all of the time that falls under the umbrella of “work.” The Department of Labor states that “time spent traveling during normal work hours is considered compensable work time.” Some types of waiting must also be paid, such as when an employee has to wait for equipment to be fixed. Mandatory trainings, meetings outside of work hours, and times when an employee must remain on-call are all events that need to be compensated. You need to keep track of these times and pay your employees accordingly.

Timecard Mistakes

Another thing that employers sometimes overlook is the need to check their employee’s timecards for mistakes. There can be a push to get the numbers done and into payroll as soon as possible, and double checking time cards might be the last thing you have time for. Even if mistakes are the fault of the employee, the Department of Labor considers it the employer’s responsibility to verify that all hours are correct. Mistakes could result in overpaying your employees (which could hurt your business) or underpaying your employees (which is a violation). You need to find a solution to tracking time, finding mistakes, and keeping great records that will help you have more time for your business. What’s the answer? Timeco!

The amount of mistakes, hours overlooked, regulations, and fines for violations can seem overwhelming to the small business owner. Don’t let timekeeping hold you back—you need time clock software that does all of the work for you! Let Timeco help you manage your employee’s time by tracking, organizing and categorizing time to be able to accurately pay your employees and remain compliant with the Department of Labor. Don’t waste precious time manually reconciling a time sheet, or trying to remember who worked when. You need a solution that can do all the time tracking for you, and that your employees can easily use. Timeco can help with lunch calculations, rounding, and overtime, and can solve most of these common pitfalls of time management that small businesses can fall into. Let Timeco help your business with our easy to use online employee time clock software. Get a free demo today!