Online Employee Time Clock

Timekeeping Solutions for Creatives!

By | Online Employee Time Clock | No Comments

There might not be a group more resistant to timekeeping than creatives. In an agency that employs creative thinkers and problem solvers, there may be dozens of projects they are juggling at one time, multiple clients, and a lot of brain power going into the process and design. Creatives often look to the end product, and the client’s satisfaction with that product, to legitimize their work—not necessarily the hours put into it. All of those projects and all of that time spent designing and thinking leave little motivation or mental space left for reconciling time cards at the end of the week, or worse, the end of the month. Lost billable hours are just money out the door, and there is a solution! Read on to see how even creatives need time tracking solutions, and the best ways to track time spent on projects.

Simple Solutions

Okay, we’ve already said that creatives are busy, well, creating, and don’t want to be bothered with what they would consider pointless paperwork. If you are having them manually write in hours worked on particular projects they are going to feel frustrated, and feel that their time would be better spent doing what they do best. They didn’t sign up for a job entering data after all! If you provide an easy solution to timekeeping, like Timeco, you give them a way to painlessly record their hours without losing their creative streak. Don’t make your employees feel you are adding more to their workload. Choose Timeco to spend less time entering data and more time creating.

Get Online

Creative people are usually ahead of the pack when it comes to new technologies and innovation. That’s why if you present them with a paper stack of timecards and a pencil they are going to understandably be upset. If they are on the computer all day long it only makes sense to give them an online timesheet system that is streamlined, efficient, and useful for modern workplaces. Paper timesheets easily get lost, are environmentally wasteful, can be illegible if not filled out neatly, and someone is constantly having to remind people to fill them out and turn them in. Most people hate filling out paper timesheets, and then someone else has to read them and input them into some sort of system to generate paychecks. Timeco is an online timesheet system that eliminates the need for wasteful, messy paper timecards and brings order to outdated timekeeping systems.

Go Mobile

Not only should you be sure that you have an online timekeeping system, but you should have one that is mobile-friendly. More than ever before, workplaces are not confined to the traditional office building, but are giving people the option to work from home, collaborate in cowork spaces, or use various areas of a workplace to get projects done. Your creative staff might not always be at their desk, but they are sure to always have their phones on them! If you have a timesheet system that works on a mobile platform, you are giving your creative employees an easy way to always have access to their timekeeping apps. This ease of access is a sure way to increase compliance and happiness with your timekeeping. A mobile solution also allows for easier tracking in real-time, instead of waiting until the end of the day, week, or even month to try to remember what was done. Plus, having mobile access just shows that timekeeping is in touch with modern technologies, still applicable, and easy for your creative employees to use!

Give the Why

Just introducing a new system without telling your employees how it is helpful will probably be met with resistance. But if you can demonstrate to your creative employees the why behind time tracking, and how it can benefit them, you will probably be more likely to get them on board. Show them how they can use time tracking to more accurately quote future projects and how more hours tracked leads to more profits for the company, which can translate back into better facilities, professional development, and even pay for them! If you can help your creative team to understand why you are wanting to track hours (and that it is not just to spy on them!) they will adopt to the new system more easily.

Set a Great Example

If you are the leader of a team of creative employees, walk your own talk. You can adopt time tracking first to be a great example to your team, and help them transition more easily. If they see how seamlessly time tracking can fit into their work routine they will be motivated to try it as well! When leaders pave the way other employees respect the changes and can even be excited to try them! So implement time tracking from the top down!

Timekeeping solutions for creatives do exist! Timeco offers an online time clock that can be accessed from your work computer, home computer, or even on the go on your smartphone! If you thought that your creative employees couldn’t possibly want to use time tracking, think again! Contact Timeco today for a free demo!

History Of Employee Time Clocks

By | Online Employee Time Clock | No Comments

In today’s business world, it is not surprising when you learn your boss will be tracking your time, and only paying you for hours worked. Many jobs have set schedules, and even exempt employees are expected to punch in and out at specified hours. Where did the concept of tracking employee time come from, and how has it evolved into what is offered today? We will explore the history of time tracking, and how it has streamlined payroll and tracked trends in employee performance.

Time is Money

From the words of Benjamin Franklin came the phrase “time is money”, and Franklin emphasized efficiency in both personal matters and the workplace. Employers believed in this motto as well, and only wanted to pay their workers for actual time worked. Employees also wanted to make sure that they were getting fairly compensated for their work, and the need for time tracking became more pressing. Up until this time, any time tracking was done with a pen and paper and was time-consuming, mistake-prone, and relied on the recounting of both employers and employees. Clearly a more efficient system was needed, and in the 19th century one was finally invented.

First Time Clock

Willard Legrand Bundy was the inventor of the first time clock, and this early system utilized paper cards that were stamped when the employee entered work or left for the day. Bundy’s mechanical device was patented, and Willard and his brother Harlow founded the Bundy Manufacturing Company in 1889. This successful business grew in part because large and small factories were popping up all over, and the Bundy’s device was much more efficient than other methods of timekeeping. Bundy Manufacturing Company eventually merged with other companies to become International Time Recorder Company (ITR) with offices all over the world. Tensions between the brothers led to the two parting ways and Willard starting his own Bundy Time Recording Company in 1903. Lawsuits and legal battles ensued between the competing time clock companies, with questions to the rights to patents regarding time clock innovation. Willard Bundy passed away in 1907, but his invention of the first time clock had made its mark on the world. The Bundy Manufacturing Company was renamed International Business Machines (IBM) in 1924. IBM eventually sold their Time Equipment Division, which has gone through several iterations and names throughout the years.

Move to Electronic Clocks

The late 20th century saw a move away from paper punch cards, as electronic, computer-based attendance systems were used. These electronic systems built on the early clocks, but were able to automatically do time calculations, and could integrate with HR departments and payroll to create an easier way to track not only time, but payroll. Sick days, vacation, overtime, and more can be easily tracked with electronic systems, and they are great for both employers and employees. Time clock software has become increasingly advanced, and newer systems such as biometrics work to combat time theft in the workplace. While it could have been easy to forge a buddy’s paper timecard back in the day, duplicating their unique fingerprint or retina scan is something left to the experts in spy movies. Time clocks are continually advancing to make timekeeping easier and more efficient.

Mobile Clocking

A great advance in time clock software has come with mobile technology. Now, employees can use their smartphones to track their time, which is especially useful for employees who work remotely or travel on the job. Geo targeting can help the employer know that their employees are doing the work they say they are, even on the go. Mobile clocking is also great for employees to be able to review their in and out punches, their vacation time, sick days, overtime and more. No longer is the time clock reserved only for 9-5 workers with static pay; today’s time clocks can be tailored to your businesses’ individual needs.

Timeco is proud to continue to innovate in the timekeeping world, and our online employee time clocks can streamline your business and increase efficiency. If you are still using outdated paper and pen recording systems for your timekeeping, or you are relying on your employee’s memory at the end of the month to reconcile hours, you could be losing both time and money! Invest in online employee time clock software today to help your business grow!

Outdated Time Tracking Costs Your Business Big Time

By | Online Employee Time Clock | No Comments

If you are running a small business, you know how important keeping costs down and profits up is. Being able to grow and expand your business can take up a lot of your time, but you may not have considered how you are losing money due to lost time. If you are using outdated or inaccurate time management systems, you need to consider how this is hurting your business. Read on to learn just how important accurate time keeping is for any small business.

Time Theft

Are you paying your employees for hours they haven’t worked? Are your employees utilizing buddy punching, where one employee punches in for another employee that is absent or late? Are your employees able to manipulate their own timesheets to add in hours that they didn’t really work?  Or do your employees always wait to clock out to squeeze a few extra minutes out of every day? Employees are entitled to overtime pay, but what about employees that purposefully over-inflate their hours to be able to take home more in overtime? All of these practices cause you to lose money, and it can be at an alarming rate. Imagine a company of one hundred employees who each misreport ten extra minutes a day, 5 days a week, for a whole year. For fifty work weeks that could be over four thousand hours you are paying your employees for that they never worked! Imagine the money you could save if everyone was reporting only the exact hours they worked!

Time Spent Time Tracking

Yep, you read that awkward phrase right. A lot of time is spent trying to reconcile outdated timesheet systems at the end of the month, and tracking down gaps in time that are unaccounted for. If you use an outdated system it may get bogged down when too many people are clocking in or out, and may need constant maintenance to keep running. All of this takes up precious time that could be spent doing something else that would benefit your business. Reconciling timesheets is usually a job that managers and owners hate to do, but it is necessary if you don’t have good time attendance management systems. Upgrading to a better form of time tracking can save you time and money!

Losing Money By Trying to Save

Some business owners become overwhelmed considering the cost of new systems. They erroneously believe that by not purchasing newer technology, such as time tracking software, they are saving money. Not only are they still spending money on all of the office supplies they are still needing to buy, but on the labor of having an employee reconcile those outdated timesheets. When you are looking at a new method to manage your business you need to not only look at the upfront cost, but the savings over time. Sometimes an initial investment will actually be a very small price to pay in long term savings.

Human Error

We are all human, and get stressed on the job, tired from a night up with a baby, or have an illness that doesn’t allow us to perform our job well. Whatever the case may be, humans can make mistakes from time to time, including in time management. If your payroll and attendance system is confusing and stress-inducing, the employees you have conducting those tasks are more likely to make mistakes. These mistakes could be costly, not only in paying employees too much, but also if you don’t pay them enough and open your business up to liability and lawsuits. Using outdated time tracking methods can lead to an increase in human errors, and these can cost your business big time.

As you can see, having an efficient and easy way to track your employees’ time can result in big monetary savings for the employer. You may be losing money without even realizing it, and upgrading your time tracking could be the boost that your business needs. Timeco offers online employee time clocks that can keep an accurate count of all of your employee’s hours and end up saving you money! Don’t let your company bleed money through inaccurate time tracking—get a free demo of Timeco today!

How Time Tracking Benefits Employees

By | Online Employee Time Clock | No Comments

We’ve talked about how time tracking can benefit an employer, but what about employees? It turns out that time tracking is great for employees too, even if they don’t realize it. Hearing that your boss is going to start tracking your hours can feel restrictive, invasive, and overwhelmingly negative, but in reality it is extremely beneficial for employers and employees alike. Read on to find out why time tracking is so great for employees!


Even if your employees feel that a new system will be too complicated, the truth is that utilizing time tracking software makes keeping track of your hours easier. Whether you are used to using paper time cards, or you have to manually enter your hours into a computer system, utilizing a time clock that can automatically log your hours, from anywhere, is extremely easy. Once your employees see how easy it is, they will never want to go back to the outdated system you had before.


Have you ever wondered if you are remembering all of the hours you worked over the last two weeks? Do you find yourself forgetting to clock in every day and realizing that those minutes add up to lost wages? The most important part of a job for most employees is their paycheck, and they want that paycheck to be extremely accurate. Tracking every minute worked is easy with time clock software, and ensures that employees get paid for the work they have done. If you are an employee who wants to know that their paycheck is accurate, time tracking software is the way to go. Gone are the days of duplicate entries, illegible handwriting, or wondering if you wrote down the right hours. An accurate time tracking system makes payroll accurate as well. Employees will appreciate a workplace that takes time tracking seriously, and uses a system that is accurate and results in a correct paycheck.


Employees want to be treated fairly, and nothing is more frustrating than feeling like your coworkers are not working as much as you are while still getting paid the same wages. Watching coworkers take long lunches, come in late, and leave early can leave people feeling like the system is not fair. This can result in decreased company morale, and a sense that the organization and oversight of the company is lacking. Utilizing a time tracking system that records times in an out of work allows employers to see exactly who is working when, and to compensate them for those hours. Biometric time clocking solutions eliminate buddy punching, where one employee has another worker clock in and out for them. Seeing deceptive employee actions like buddy punching can really discourage those employees that are trying their hardest, and time tracking software allows all hours to become completely transparent. If you want your employees to feel that their workplace is fair, utilize an accurate time tracking solution to know exactly what hours are being worked.


Along with fairness, employees can feel that traditional time tracking doesn’t offer the flexibility to match their job descriptions. If you travel for work, or take on projects that vary in their difficulty, you might feel that just clocking your hours does not accurately represent your efforts. Or it might be difficult for you to track your hours if you are always on the go and you envy your coworkers that are in a physical office. Time clock software allows for mobile access, and on-the-go time tracking! If you are a remote employee or a travelling salesman, you can feel your hours are not valued because they are never fully tracked. Using time clock software can give your employer a complete picture of all of your efforts. If you are paid at different rates for different jobs, it is easy to designate the rate using time tracking software. Employees appreciate the flexibility that an online time tracking solution provides both in the office and on the road.

Provides Accountability

Employers need access to their employee’s hours for payroll and job performance assessment, but employees also want accurate, up-to-date time tracking. Using an online time tracking system allows both employers and employees to access their hours anytime. This is great for productivity assessments by both workers and management, and allows employees to feel in control of their hours and their paycheck. If there is any question of the hours worked, an employee can feel empowered to have easy to use tools and resources available to figure out any discrepancies.

Increased Job Satisfaction

Every job can require a little extra work from time to time, and many employees are happy to put in hours that are recognized. Time tracking allows employers to reward those employees that really go above and beyond with their hours and efforts, and this can make employees feel appreciated and valued. This recognition can be good company-wide, and can lead to increased job satisfaction. Time tracking allows employers to see when many employees are working overtime, and can adjust the workload and expectation as necessary. Only with accurate time keeping can employers spot the trends that could indicate that a change in the work expectation needs to take place, and if the workload is kept in check it results in happier employees. Every employee wants to work somewhere they feel valued, recognized, and that their hard work is appreciated.

So don’t think that time tracking is just a benefit for employers! Employees benefit in so many ways from accurate, easy-to-use time tracking solutions, and will experience greater job satisfaction as a result. If you are looking for an online employee time clock that can increase accuracy, fairness, accountability, and is still flexible—Timeco is for you! Request a free demo today!

Who Needs Time Tracking Solutions?

By | Online Employee Time Clock | No Comments

What businesses can benefit from time clock software? We won’t leave you in suspense, the short answer is almost EVERY business! If you are self-employed and have no employees, that might be the only case where you won’t need a dedicated time-tracking solution. But if you are employing even a handful of employees, it is imperative that you have the structure and organization of reliable time clock software. Read on to see how online time clocks can help many different types of businesses.


If you have a photography business that travels to take pictures, your employees are often on the go and not in a traditional office. Whether your employees are travelling to weddings to capture couple’s special day, or real estate photographers waiting for the perfect twilight shot to capture a property, they are on the go constantly. Tracking time can become tricky, especially if they are trying to remember exactly where they drove, how long they were there, and if they had to buy any equipment or materials necessary for the job. For photographers that are always on the go, even weekly recaps of their work flow can be challenging, and mistakes are sure to be made manually recording their time. Time tracking software that can be accessed from their phones makes this task easier and more accurate. Let your photographers focus on capturing the perfect moment, not remembering their hours!


If your office is a salon or barbershop, you may think it will be easy to track time. However, most busy salons have employees who work very different hours, and irregular days. Their hours one week may look nothing like their hours the next, and keeping track of all the hours and clients can become a chore. Eliminate this stress by utilizing time clock software that lets them excel at their passion of cutting hair, and not be bogged down by unorganized time tracking.

Lawn Care Professionals

If your lawn care business has taken off, congratulations! There are more and more people being employed in this industry, and they are responsible for making residential yards, business grounds, golf courses, and more as beautiful and green as possible. This is an on-the-go job, with your workers possibly starting their day at a central office, but probably driving directly to their job site. If you want to be able to track their time throughout the day, you need a solution they can access through their smartphones, one that is easy and intuitive to use. When your employees come back from a long, hot, sweaty day of yard maintenance, the last thing they want to do is think about the hours worked, lunches taken, or breaks. Let time clock software help eliminate the stress of tracking the hours of your lawn care employees.

Editors and Writers

If you are employing freelance writers and you need to track their time, don’t leave it to their best guess. When you are writing all day at home, in coffee shops, or part-time at an office, you want to focus on your craft and not be bogged down by the monotony of time tracking. Utilizing time clock software helps to free up your freelancers to do what they do best. Tracking hours worked, even if they are between 3 and 5 in the morning, is easy and accurate.

Construction Workers

Managing a busy construction company can be overwhelming, and even more so if you are not using a good method of time tracking. With many employees going to job sites, keeping track of everyone’s hours is just not possible. Breaks, lunches, and time spent on the job site need to be monitored, but how can you have your eye on everyone at once? The answer is an online time clock that can make this easy, and keep track of your workers as they are on the go.


A busy hotel is filled with a huge variety of workers, all probably at different pay scales and probably with different exemption statuses. How to keep track of all of these employees with manual time recording becomes a problem as a busy hotel grows. It is imperative for great customer service that your employees are where they need to be at the time they are scheduled, and how will you keep your eye on everyone? You need a time tracking solution that can easily manage and record your employee’s’ hours, instantly classifying them and ensuring that everyone is accounted for.

Healthcare Workers

A busy hospital, clinic, or other medical facility needs to have the right staff in place for the scheduled hours. Knowing exactly who is on the premises in a busy medical practice is important as well, and time tracking software that can be viewed remotely by a supervisor is essential. Especially in critical situations, where being late could severely impact a sick or injured individual, time tracking can ensure that your employees are there when you need them. Punching in and out is made easy with the right time clock software.


A busy retail business has a large staff with employees coming and going over the day. Keep track of everyone with intuitive time tracking software that keeps everyone accounted for. Lunches and breaks can be easily viewed, which is especially important when those breaks need to be rotated continuously. A busy retail business has enough to deal with, tracking inventory and sales, and time tracking shouldn’t be a stressful part of your business.

Virtual Employees

If your employees work remotely and do not come into a physical office ever, you need a good way to monitor their hours worked and give them something to be accountable to. Time tracking software is the answer, and allows them to punch in and out even if they never enter a physical office building. View your virtual employee’s punches, approve them, schedule time off, and more, with time clock software that is perfect for remote workers.

Warehouse Workers

A large warehouse makes it easy for employees to feel invisible, and perhaps try to utilize buddy punching to shirk their shift responsibilities. Bring straightforward time clock software into the mix, and make recording punches a daily part of the workday. The anonymity of a large company can make employees feel less responsible for their hours, but time tracking solidifies that hours worked are hours paid, and gives an easy way to find those hours.

Can you see how having a reliable time tracking solution can benefit almost every business? Across many industries, the accountability and accuracy that a good system brings can save you time, money, and help you organize your business. Timeco is proud to offer superior online employee time clock solutions that can help your business, whatever industry you may be in. Contact us today for a free demo!

Time-Keeping Mistakes

By | Online Employee Time Clock | No Comments

If you have employees, you know that you need to make sure that they are working the required hours and doing a good job. There can be many hurdles in the workplace to make sure that you have the right employees and that their performance is good. But there are other things an employer needs to worry about, and today we are talking about mistakes that happen regarding hours worked and worker’s pay. There are many rules and regulations that govern how to pay employees, and there can be big consequences if you make mistakes regarding payroll. When you are running a small business, you have many things to worry about on a day to day basis, and payroll is just one of them. Read on for some of the common time-keeping mistakes, and how you can avoid them and make running your business a little easier.

Estimating Hours

A surprisingly common practice for some business owners is to track employee’s time for most of the month, and then estimate the hours worked for the last few days. Perhaps you think you will make your employees happy by having those hours on their paychecks, or you don’t really understand how your payroll works. Estimating hours is a really bad business practice that you should remedy immediately. Consider all of these negative implications:


  • Paying employees in advance of them working could result in overpaying them and cost your business financially.
  • It could also result in underpaying your employees, if they work outside of their normal hours those last few days.
  • Employees could quit and take advantage of those unworked days, or leave early on the last days of the month knowing that they usually are paid in advance and not double-checked.
  • Manually adding time to an employee’s sheet could result in disputed hours by the employee.
  • Creates an environment that can seem unprofessional.
  • It could take up extra time to manually add in projected hours—time that could be better spent growing your business!
  • There is so much room for error when you are estimating hours!

So don’t estimate your employee’s hours! If you have been doing this to avoid switching payroll dates, or because you don’t want to offend your employees with a change, you need to know that, as the boss, you have the final say. You need to put into practice what is best for your business, and estimating hours can not only hurt your profits, it can be bad for your employees.

Allowing Work Off-The-Clock

Non-exempt employees are required to track their hours, even if they have the same schedule every day they work. But sometimes employees can be motivated to work more than their schedules allow for, or can want to come in early to get started. Or maybe you have an employee that stays late every day, without tracking their hours, thinking they are going above and beyond. It could be tempting as an employer to let these employees work unpaid hours if they want to, but you are required to track all of your employee’s hours and pay them accordingly. Even if it is not approved, you are technically supposed to pay your employees whenever they are actively working. As the employer, you need to have clear guidelines as to when your employees can work, how many hours a week they can work, and whether or not overtime is allowed. If you establish early that all hours worked will be paid, and that you don’t tolerate working outside of set schedules, you won’t have as many problems with employees working off the clock.

Incorrect Classification of Employees

There are two ways to classify employees. They are either non-exempt, and paid hourly, or they are exempt and they are salaried. Salaried employees don’t need to track their hours, and non-exempt employees do. Exempt employees don’t get paid breaks, and do not get overtime pay (which is time and a half) when they work more than 40 hours a week. Sometimes employers can mistakenly classify their employees with the wrong designation, but other times they can do it deliberately. They might think they can save money and eliminate the hassle of tracking hours by having their workers classified as exempt. The Fair Labor Standards Act (FLSA) states that most employees need to be paid the federal minimum wage and overtime pay unless they are a bona fide executive, administrative, professional or outside sales employee. The job duties and salary of the employee must meet all of the requirements to be classified as exempt. Make sure that you are following all the rules for classifying your employees, because you can fall under a Department of Labor investigation at any time, unannounced. You will have to correct any violation and pay back wages if you are found to be not accurately conducting your payroll. Don’t try to take shortcuts because you think calculating your employee’s hourly wages will be too time-consuming or difficult.

Tax Forms

Employers are required to make payments to the IRS for federal income tax, employer and employee social security, and Medicare. You need to stick to whichever deposit schedule you have established with the IRS, and make sure you deposit your payments on time. If you don’t make these payments you can be subject to fines. Keeping track of your payments is completely dependent on the accuracy of your time cards and the hours worked by your employees. You need to get organized to keep hours straight and taxes accurate.

Manually Adjusting Time Sheets

There are honest mistakes that come from being unfamiliar or unorganized with time tracking, but there are other steps that employers may take to deliberately alter hours worked to their own advantage. Because any weekly hours over 40 need to be paid overtime pay (time and a half), some employers are tempted to keep their employees under the 40-hour mark. It is acceptable to have a policy that employees are not allowed to work overtime hours, but absolutely not OK to alter hours or make adjustments to time sheets that do not reflect time worked. The Department of Labor will not look favorably at these deliberate time errors.

Calculating Overtime Biweekly

The FLSA states that overtime is to be calculated weekly for any hours worked over 40. You can see how calculating this biweekly could lead to not having to give employees overtime pay, if they work 35 hours one week and 45 the next. Make sure you are following all of the rules, and staying compliant with the Department of Labor. Keep great records, and calculate your overtime pay weekly. You will stay compliant, keep your employees happy, and be known as a great employer that compensates fairly.

Not Paying for All Time Worked

Especially if your employees have to travel, meet with clients, or perform duties that are outside of a traditional office, you may not be tracking all of the time that falls under the umbrella of “work.” The Department of Labor states that “time spent traveling during normal work hours is considered compensable work time.” Some types of waiting must also be paid, such as when an employee has to wait for equipment to be fixed. Mandatory trainings, meetings outside of work hours, and times when an employee must remain on-call are all events that need to be compensated. You need to keep track of these times and pay your employees accordingly.

Timecard Mistakes

Another thing that employers sometimes overlook is the need to check their employee’s timecards for mistakes. There can be a push to get the numbers done and into payroll as soon as possible, and double checking time cards might be the last thing you have time for. Even if mistakes are the fault of the employee, the Department of Labor considers it the employer’s responsibility to verify that all hours are correct. Mistakes could result in overpaying your employees (which could hurt your business) or underpaying your employees (which is a violation). You need to find a solution to tracking time, finding mistakes, and keeping great records that will help you have more time for your business. What’s the answer? Timeco!

The amount of mistakes, hours overlooked, regulations, and fines for violations can seem overwhelming to the small business owner. Don’t let timekeeping hold you back—you need time clock software that does all of the work for you! Let Timeco help you manage your employee’s time by tracking, organizing and categorizing time to be able to accurately pay your employees and remain compliant with the Department of Labor. Don’t waste precious time manually reconciling a time sheet, or trying to remember who worked when. You need a solution that can do all the time tracking for you, and that your employees can easily use. Timeco can help with lunch calculations, rounding, and overtime, and can solve most of these common pitfalls of time management that small businesses can fall into. Let Timeco help your business with our easy to use online employee time clock software. Get a free demo today!

Biometrics Help With Time Theft

By | Online Employee Time Clock | No Comments

Employers have always faced challenges when it comes to employee attendance and time tracking. Making sure your employees are where they need to be, and working, can be a struggle if you don’t trust the timekeeping methods you are using. Paper time punching can have many errors, and there is a risk of “buddy punching”. This practice, where one worker clocks in for another, can be a big problem in some businesses, and paper methods of timekeeping, or a swiped card may not be effective enough. If you want the most advanced way of tracking your employees’ time, and eliminating time theft, you need to consider biometrics.


What are biometrics? Biometric time clocks use unique physical characteristics to uniquely identify a person. They used to be the stuff of sci-fi, or James Bond movies, but now are a very accessible and useful technology. Identification through biometrics is accurate, secure, and user-friendly. The most common form of biometric time clocks use fingerprint technology to recognize each unique worker, and punch them in only when they are physically there. A fingerprint scanner ensures that your employee really was physically present when they punched in, and that they didn’t somehow beat the system with a buddy punch. When you utilize biometric identification for time punching in your business, your workers are signing in with credentials that cannot be lost, forgotten, guessed, or easily duplicated. Using biometrics results in less time theft.

Time Theft

Time theft is an increasing problem in many workplaces. While nothing physical is being stolen, the theft of time can be extremely costly to a business. If your employees are being paid for hours they are not working, your company’s time is being stolen.

As mentioned earlier, buddy punching is one of the most common forms of time theft.  An American Payroll Association study found that over 75 percent of companies lose money from buddy punching, and employees reported stealing roughly 4.5 hours a week, which is the equivalent of six weeks vacation! These are just the statistics of those workers who were admitting to buddy punching, and there are probably many more unreported lost hours.

Another form of time theft is found in the false punch, where time is tracked using a password or personal identification number based system. Passwords, PINs, and ID cards can all be easily shared, and a punch can be made on one worker’s behalf by another worker with this information. A false punch can indicate a worker was present who was not, and result in lost hours of productivity.

If you are still using a paper-based punch system, your employees may be tempted to fudge their time, or round up to the nearest hour. Think of how these extra minutes can easily add up into hours that you pay your employees for work that wasn’t done. 

Lunch breaks are another opportunity for time theft. A 30 minute lunch break can regularly become a 45 minute one, and if this happens every workday, an hour and fifteen minutes of work are lost each week. Smoke breaks are also a place where time theft occurs, and a study by Ohio State University found that each smoker costs employers more than $5,816 than non-smokers, due to breaks and lost productivity.

Time cards, while they can be a great solution for some businesses, can also be abused and lead to time theft. If your employees don’t want their time to be tracked, a time card malfunction is an excuse to avoid tracking. Saying the machine wouldn’t take your card, you swiped your card but it must not have read it, or that you forgot your card, are all excuses that make it hard to know if your employees were really working the correct number of hours.

There are many ways that employees can steal time, and that theft affects a business’s’ bottom line. Whether your business needs to eliminate buddy punching, punching in earlier or later than scheduled, or employees inflating their hours, you need to find a solution that works and is easy to implement. This is where biometrics come in.

How Biometrics Help

Biometrics use facial recognition, fingerprint tracking, or vein-pattern scanning to uniquely identify workers and instantly record their attendance. Fingerprint tracking is the most common, and you will never lose or forget your fingerprint—it is always with you. You cannot share your fingerprint with coworkers like you can share a keycard, PIN, or password. The convenience of using biometrics makes it easy to implement them in any business. Biometrics can improve workforce productivity by decreasing the time spent on manually keeping track of time and attendance records, and can lower your staffing costs if you are spending money on older time tracking methods. Biometrics can save you all of that money lost through false punches, or inflated hours worked. That is money that can go back into your business. You will also save time and money through eliminating the IT problems that come with lost swipe cards and passwords. A biometric timekeeping system makes it so easy for employees to clock in and out, and provides easily accessible reports of your employees time.

There are also benefits to the employee. They no longer need to be responsible for tracking their hours, and possibly underestimating how much they are working. Biometrics can streamline a business’s payroll system and result in employees getting paid sooner. Once employees see how easy a biometric system is, there won’t be much resistance to implementing it.

So if you are looking for a solution that will effectively track time and eliminate time theft, Timeco offers online employee biometric time clocks that can help. Biometrics take the guesswork out of payroll, and accurately track each employee based on their unique, unshareable characteristics. If you want to be confident that you are paying your employees for exactly the hours they work, biometrics are the answer. Don’t let your company’s precious time be stolen—let us demo our biometric solutions for you today!

How Can Timekeeping Software Benefit Your Business?

By | Online Employee Time Clock | No Comments

Timekeeping software can really help your business! If you have been on the fence about whether you need timekeeping software, it is time to read on to discover the many benefits. Timekeeping software streamlines and simplifies timekeeping, and leaves more time for other crucial parts of your business. There will always be obstacles in the business world, but you don’t have to let timekeeping be one of them!


Everyone thinks they will remember if they left an hour early, or came in before work to get a headstart on the day. Once the day is done, there is little chance you will remember what day you came in early, when you stayed late, or if you took a longer lunch. There are enough things to focus on as an employee, and remembering your hours shouldn’t be one of them. Fifteen minutes here or there may not seem like much, but fifteen minutes late from lunch just four times equals an hour of lost work! Conversely, coming in fifteen minutes early four times would give you that extra hour of pay! Timekeeping software can free up your employees to focus on what is important, while still logging the necessary hours. Don’t wait until the end of the week, or the month, to try to reconcile employee timecards, let time clock software help you organize! Every minute can be tracked when you use an online system.

Focus and Productivity

Tracking hours can make projects and deadlines more attainable, and give your employees a sense of urgency regarding their work. Knowing that online time clock software is recording their hours can make the workday seem more important. Time clock software can put very clear parameters on work that needs to be completed, and help ensure it is done in a timely manner. If your employees are running behind on tasks, knowing that their hours are being tracked can help them reevaluate their work habits and prioritize what needs to get done. Help your employees focus with time clock software!

Remote Workers

If you have employees who work from home, drive for work, or have frequent off-site meetings with clients, it can be hard to accurately track their hours. Time clock software is the answer, and with online logins, your employees can access their time punches from their home computer or mobile phone. You won’t have to worry that your remote workers are not completing the necessary amount of hours, with time clock software you will have a clear picture of all of their punches. Even the playing field between on-site and remote workers by having everyone utilize timekeeping software.


Some companies bill their clients based on the number of employee hours worked for them. How can you expect to accurately bill if you have no idea how many hours were worked? A quick way to lose a customer is to overbill them due to timekeeping errors. On the other hand, if you are not tracking hours, you may be undercharging and not even know it. Timekeeping software allows you to have complete transparency with your clients regarding hours worked. Get your timesheet in line and help organize your billing as well.

Understanding Workflow

Without timekeeping software, you may not really know where your employee’s hours are going. Time clock software can give a larger picture of the business as a whole, and point to where employees are spending their time. Projects and tasks can be rearranged as necessary to help those employees who need it, while having in mind larger goals. You can also more easily spot inefficiencies in your company through timekeeping software, and where time is being wasted.


These examples are just touching on the many benefits of time clock software. You can really improve your business, and get a better overview of your business, by utilizing time clock software. Timeco is proud to offer online solutions in time clocks and attendance, labor tracking, scheduling, timesheets, and more. Our solutions can integrate with payroll and HR systems, and we provide ongoing support. Don’t let the inaccuracy of traditional timekeeping hold your business back. If you are ready to make a great change for your business, contact Timeco today!