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Timesheet System

Help Your Employees Stop Wasting Time

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Employers are constantly trying to find ways to make their employees more productive, more efficient, and waste less time. Almost ninety percent of people in a Salary.com survey admitted that they waste time at work, and this was a huge increase over the self-reporting from the previous year! While the majority (sixty percent) wasted a half to a full hour, about 4 percent revealed that they waste 4-5 HOURS a day! For an 8 hour workday, that is more than half the time you are on the job! Where is all of this time going? In the 2014 survey, the breakdown for what people thought the biggest time bandits was as follows:

  • Browsing the internet: 26%
  • Too many meetings: 24%
  • Annoying coworkers: 24%
  • Returning emails: 12%
  • Dealing with annoying bosses: 7%
  • Social media: 4%
  • Personal phone calls: 2%

Along with this breakdown, it was found that single men in their twenties and thirties without higher education were the biggest time wasters. While the incidence of time-wasting seemed to decline with age, it only went from 91% of people 18-25 to 78% of people sixty and older. Finance and banking saw the most time wasting out of any industry, and arts, media, the entertainment business, construction, engineering, and design were not far behind. Everyone is aware that they are wasting time at work, so what can be done about it?

Why Do People Waste Time at Work?

To get to the bottom of how to stop time wasting at work, you have to first understand why people are engaging in time-wasting activities. While a lack of work rings in as the most popular reason that people are wasting time (and these are self-reported statistics of full-time workers), being easily distracted, unsatisfied, having no incentives, being bothered by boss or coworkers, being sleep-deprived or stressed, too low of wages, or too little time off were also all reasons given. While some time wasting is considered by employees to be necessary for productivity, what can be done about time wasting that is costing the employer money every single workday?

Stop Time Wasting

While you cannot control your employees’ every move, you can create a culture that values working hard and not time wasting. Here are some ideas for stopping the time leak at your company.

Engagement

Your employees need to be engaged in meaningful work to stay focused. If someone is often bored or finishes their work early, find more challenging tasks for them to do. Provide your employees with the bigger picture, and how their daily work fits into the larger company goal. Engaging your employees will keep them interested in the work at hand, and less likely to be distracted.

Don’t Block Websites

In the age of smartphones, blocking websites like Facebook on work computers is not going to do much, except maybe cause your employees to become disgruntled. Blocking sites is a sure way to discourage employees from being attracted to work for you, and seems old-fashioned. Having employees turn to their personal devices might cause them to become even more distracted. Instead of using harsh, restrictive measures, you want to create a culture that values time and productivity. Easier said than done, right?

Be a Good Example

If you are the boss of numerous employees, and you are always browsing social media or playing basketball outside, your employees will follow suit. Don’t expect more of your employees than you are willing to put forth yourself. Not only will a good leader be a great example of productivity, they will lead their company with specific goals and expectations. If your team has nothing to work towards, they are less likely to make a final push at the end of the day, the week, or the month. Set realistic and specific goals and remind your employees of them frequently; they will be more likely to try and reach for those milestones. If you set no expectations, you can’t blame your employees for setting their own—including wasting time.

Hire and Train Employees Properly

Eliminating time wasting starts the moment an employee is hired, and what is communicated to them at this time is crucial. First, having a clear vision of what you want your business to become will help you hire the right people for the job, both in skill and ability to fit in with the company culture. Looking for people who are extremely motivated and hardworking could prove to be more important than someone who is qualified but lazy. In addition, hiring hardworking employees creates a culture where people strive to do better and outperform previous records and achievements.

Measure Performance

How will you know if your employees are wasting time if you have no way to measure their performance? This goes along with having clear goals; you need to have a way to let your employees know if they are performing well. If your employees know that they are being held to finish a certain amount of work they will be more likely to make it a priority and stop wasting time. If you have no way to judge whether or not your employees are working, they will know that and continue to do what they want.

Keep the Meetings to a Minimum

Only having meetings when you absolutely need to shows your employees that you value their time as well, and that you know they have important work to get done. If you fill their days with meetings that could have been an email, they will see that time wasting is the way of your company. They also may become annoyed or discouraged if their time is taken up with endless meetings. Keep the meetings to a minimum and your employees will respond with better productivity.

Provide Motivation

If there is no incentive for your employees to stop wasting time, they will continue to work at the same pace they always do. Money talks, and if you want your employees to step up their productivity, paying them more for doing so will be extremely motivating. Paying your employees commission on their work can incentivize them to work harder to receive a bigger paycheck.

Use Time Tracking Software

A great way to help your employees manage their time more efficiently and stop time wasting is to utilize a timesheet system that allows them to easily track their time. Once they see just how much of their time is actually spent working, it might be provocation enough to get more done in the workday. Timeco has online time clock software that can help, and is an easy way for your employees to track their time. Your employees can track time spent on different tasks, and can get a clear picture of exactly where their time is going. Utilizing time tracking software is a great way to eliminate time wasting in your company!

So if you are suspecting that your employees are spending more time checking their Facebook feeds than actually getting anything done, you need to take steps to create a culture that is productive. Getting to the root of why your employees are wasting time helps, and giving them reasons to work hard through bonuses and incentives also is motivating. You know your employees are prone to wasting time, so take proactive steps to help them be more focused and get more done!

Time Saving Tips For Small Businesses

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If you have a small business, you know the challenges of fitting everything you need to do into the day, the week, or the month. It can seem like there is never enough time, and finding the most efficient way to operate is crucial to getting ahead. While running a small business means being dedicated, hard-working, and innovative, it doesn’t have to mean never having enough time. There are many changes you can make to take back lost time and streamline your business processes. Read on to learn more about how you can find ways to be more efficient, save time, and grow your business!

Have Email Hours

You have office hours, set appointments, and wouldn’t drop your kids off at school 2 hours early. So why do you let your email interrupt any and every task you are doing? Email can have hours as well, and if you set a time to read and answer emails you won’t be constantly distracted all day long. Continually answering emails and responding to inquiries (that often get sorted out by themselves) wastes your time and makes you less focused and productive. Unsubscribe from anything that is not completely essential—you don’t need to be reading about discount Alaskan cruises while you are trying to work. Email is a great tool, but it can also become a huge distraction. And, when you are looking at emails all day long, it can actually make it easy to forget to answer one because you are always going to “get to it later.” Deal with emails just once; respond to questions, forward information, file necessary emails, and delete things you don’t need to see again. Email, like physical paper, can accumulate and cause clutter in your inbox and your mental space. Set email hours and you will be more focused, both in replies and other work, and you won’t be constantly sidetracked during your busy work day.

Make a List

Lists might seem outdated, but they continue to prove their worth when it comes to staying organized, getting tasks done, and staying motivated. Lists don’t have to be in paper form, and there are many cloud-based solutions available today that can help you prioritize and get things done. With all of the list-making apps available, you can easily bring your tasks with you, wherever you go, and always stay on top of your work. A to-do list helps you prioritize, and lets you easily see where tasks could be combined and time can be saved. Lists allow you to see what work is continually carrying over, and what tasks are being neglected. Another key objective in having a list is to tackle the most important work first, and not get sidetracked with easier, but less needed, tasks. Start the most important work in the morning, when you are rested and energized—you’ll be set up for a more productive day.

Don’t Micromanage

If you are running a business, it is natural to want to have your hands in every single procedure, but as you grow this will become unsustainable. If you refuse to relinquish control over tasks, you will eventually become stretched too thin and won’t perform well in any area. Hire quality employees from the start, and train them well, so that they can work independently. Invest in your employees, make your work culture a priority, and you will see returns on your bottom line. Give your employees the motivation they need to take ownership of their work, and do that work well. This can include allowing employees to brainstorm ideas that you really put into action, giving employees’ autonomy to hire their own teams, and reducing the amount of employees that work on a specific project. When you can trust your workers to accomplish tasks you once did yourself, it opens up more time for you to tackle other projects. If you are spending your time looking over your employees’ shoulders, fixing their mistakes, or reviewing every completed project, you are wasting your time. Hire better employees that don’t require micromanaging, and you will reap the rewards.

Have Goals

Do you want to be efficient, productive, and continue to perform better each month? Have tangible goals that your employees can work towards, and they will structure their days to waste less time, and get more done. When there is no clear end to a task, it is easy to continually push it off to another day. Even ongoing tasks should have hard deadlines to make sure that work is continually getting done. Do you want to ensure that your employees are getting enough done during the day? Set goals for them that can be tracked, reported, and celebrated when they are achieved. Time can easily slip away during the workday, but tangible goals can focus your employees to finish more than they would without a deadline.

Take Credit Cards

If you are not taking credit card payments, and yes, there are still a lot of businesses that don’t, you are missing out on a way to streamline, save time, and grow. When your business is very small, it is easy to think you don’t need to bother with credit cards, but virtually every business can benefit from accepting payment this way. Your customers will be happier with the convenience of using their credit cards, you will have funds more readily available (compared to ACH or a check), and your business is protected in the event of a payment dispute. Even businesses that are mobile can take advantage of payment methods that can process through a phone or a tablet. The convenience of credit cards makes it easy for customers to pay you, and every sale is important when growing your small business.

Use Time Tracking Software

Are you still manually reconciling payroll at the end of the month, or are your employees still using (gasp) paper punch cards? If so, precious time is being wasted that could be better used in other areas to grow your business. Time tracking software that can be accessed from anywhere online, allows even remote workers to track their hours. Don’t spend the end of the month trying to reconcile your timesheets, get employees to log hours, or remember what hours were worked. Using an automated, online timesheet system will streamline your attendance and payroll, and make your business successful. Timeco offers exceptional timekeeping solutions for your business, and our software allows you to do lunch calculations, shift differentials, rounding, pay approvals, leave requests, and more! Stop wasting time at your business, and use our tips to be more productive, efficient, and profitable! Timeco is ready to help—get a free demo today!

Addressing Employee Complaints

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There have been estimates that employers can spend up to 7 minutes entering EACH employee timesheet. This doesn’t even include the time spent tracking down inaccuracies and problems resulting from late submissions or errors. Imagine those minutes multiplied by tens, or even hundreds of employees! That is a lot of time lost on time management that could be spent doing more important things for your business. So time tracking software is great for employers, but what about employees? As with any new implementation there can be resistance to new changes and ideas, and time tracking is no exception. Read on for how your employees may resist the change to time tracking, and what you can do to ease the transition.

Employee Complaint #1: I will forget to enter my time.

Any new system takes a bit of time to really take hold, and time tracking is no exception. If your employees have not been previously tracking their time, or using an outdated system, they may feel unfamiliar with the new methods. Eventually, clocking in or out will become second nature, and they won’t be able to start work without it. This is especially true if they need to scan in before opening work doors, and our barcode, magnetic, proximity and biometric time clocks can take the need to remember out of the equation. Never wonder again who is late, or who left early. Timeco’s timekeeping solutions automate the tracking to eliminate relying on employees to remember to manually clock in and out.

Employee Complaint #2: It is intrusive.

This is a common reaction that can be easily remedied through the passage of time. After a short time of tracking implementation your employees will just see it as another normal part of the workday.  If your employees seem resistant, you can reassure them that you are making changes for the good of the company as a whole, and that invasion of privacy is not your intent. If anything, especially if your employees get paid by the hours they work, you are wanting to ensure that they get fairly paid for every hour worked. Having each employee uniquely clock in eliminates any “buddy punching” or having to utilize other employees to verify if an individual was indeed working. If you have a job, something needs to be tracked to measure performance, and time is an easy way to start. Timeco wants to make sure that all of your employee’s hours are accurately tracked.

Employee Complaint #3: It is tedious.

Maybe in the past systems could be tedious, but with all of the technological advances, this is no longer the case. Time clocking can happen as you walk in the office door, and now can even take place remotely. Mobile access to time clock software allows your employees to clock in and out even when they are at home or on the road. Time clock software has never been easier, and your employees will enjoy all of the advances that have been made. Timeco strives to make the process as easy as possible for both employee and employer.

Employee Complaint #4: It will take time away from my work.

Our timekeeping solutions will do just the opposite! Keeping track of time has been shown to increase productivity, and Timeco’s system is so easy that it won’t interfere with your normal work routine at all. If anything, it can give a broader picture of exactly how much time is being spent working, and you will be able to modify your business plan around that information

Employee Complaint #5: I just don’t like it.

Well, you can’t please everyone, but you can make adapting to the new changes a little more enticing. Offering incentives for employees that quickly adhere to the new time software will make them want to quickly get on board. You could offer free coffee or lunches to teams who utilize the timekeeping software the most quickly, and encourage everyone to compete and utilize the new methods. At Timeco, we think that both employers and employees will quickly see how beneficial our time clock software can be.

Employee Complaint #6: My schedule is erratic/I don’t work in a physical building.

We have already touched on this, but you don’t need to have a physical clocking in at an office building to enjoy the benefits of Timeco. Our system works anywhere you have internet access, whether at home on your computer, or on the go on your mobile device. If you frequently travel, this creates an extremely easy way to stay accountable and make sure you get paid for all of the hours you work.

As you can see, there aren’t many complaints that can stand up to the innovation and ease of Timeco’s timesheet system. Employees can always be hesitant to implement new methods in the workplace, but by addressing their concerns early you can make the transition a little easier. Timeco continues to strive to deliver the best timekeeping solutions with the best customer service. Get a free demo today to see how Timeco can help your business!